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STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING
<br /> accept gratuities,favors, or anything of monetary value from contractors or parties to
<br /> subcontracts. [2 C.F.R. § 200.318] No employee may participate in any part of the procurement
<br /> process, including the selection, award, or administration of purchases or contracts, if he or she
<br /> has a real or apparent conflict of interest. Related State of Washington governing statutes are
<br /> RCW Chapter 42.23.
<br /> A "financial interest" is the potential for gain or loss to the employee, officer, or agent, any
<br /> member of his or her immediate family, his or her partner, or an organization which employs or
<br /> is about to employ any of these parties as a result of the particular procurement. The prohibited
<br /> financial interest may arise from ownership of certain financial instruments or investments such
<br /> as stock, bonds, or real estate, or from a salary, indebtedness,job offer, or similar interest that
<br /> might be affected by the particular procurement.
<br /> An "apparent" conflict of interest exists where an actual conflict does not exist, but where a
<br /> person with knowledge of the relevant facts would question the impartiality of the employee,
<br /> officer, or agent participating in the procurement.
<br /> A City official or City employee may not directly or indirectly procure contractual services for the
<br /> City from a business entity of which a relative is an officer, partner, director, or proprietor, or in
<br /> which the employee, spouse, or child has a material interest.
<br /> No employee acting as a Procurement Manager, Procurement Professional, or Buyer may,
<br /> directly or indirectly, purchase, rent, or lease any supply or service from a business entity in
<br /> which the employee, spouse, or child is an officer, partner, director, or proprietor, or in which
<br /> the employee, spouse, or child or any combination owns a material interest. Nor may a public
<br /> officer or employee, acting in a private capacity, rent, lease, or sell any supply or service to the
<br /> City.
<br /> The City shall comply with RCW Chapter 42.23 as applicable. Unless required otherwise by
<br /> federal law, this Section 3.3 does not operate more strictly than RCW Chapter 42.23, and a
<br /> "material interest" or prohibited financial interest under this Section 3.3 does not include an
<br /> interest that would not be prohibited under RCW Chapter 42.23 (such as, for example, a remote
<br /> interest under RCW 42.23.040).
<br /> 3.4 EMPLOYEE DISCLOSURE REQUIREMENTS
<br /> All employees involved in the procurement process, including the selection, award, or
<br /> administration of purchase orders, task releases, or contracts, must complete a Conflict of
<br /> Interest Certification and Disclosure Form prior to participating in evaluations. Conflict of
<br /> Interest forms will be administered by the Procurement Division. The Procurement Manager
<br /> will immediately report any conflicts of interest to the Conflict of Interest Compliance Officer.
<br /> Notwithstanding, employees must immediately disclose to the Compliance Officer or designee
<br /> any and all situations that create, or could create, a conflict of interest involving any
<br /> procurement, purchase, contract, or other business involving the City.
<br /> Below are examples of situations that may present a conflict of interest situation that must be
<br /> reported on the Conflict of Interest Certification and Disclosure Form. This list is not all inclusive
<br /> and is intended only to provide guidance.
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