Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING • Self-benefit. Using your position or relationship within the City to promote your own interests or those of your immediate family, including use of confidential or privileged information acquired in the course of employment at the City for benefit or gain of yourself or a member of your immediate family. • Influence peddling. Soliciting benefits for yourself or an immediate family member from outside organizations in exchange for using your influence to advance the interests of that organization with the City. • Other business relationships and dealings. Approving contracts with organizations in which you or a member of your immediate family have a financial or other interest or relationship, particularly if you are in a position to influence major decisions, are responsible for review, negotiation and approval of the contracts, or otherwise direct the City's business dealings with that business or entity. • Outside commitments. Subject to applicable law, participating in social or political activities is not restricted as long as you participate as an individual and not as a representative of the City. • Property transactions. Directly or indirectly leasing, renting, trading, or selling real or personal property to or from the City. • Use of the City's property for personal advantage. Using or taking City resources, including facilities, equipment, personnel, and supplies, for private use or other unauthorized non- City activities. • Recording or reporting false information. Misrepresenting, withholding, or falsifying relevant information required to be reported to external parties or used internally for decision-making purposes, in order to derive personal benefit. • Dealings with suppliers or contractors. Personally, accepting anything of value from organizations or individuals that have or will have proposals pending with the City, or otherwise do business with the City in exchange for actual or the appearance of favorable influence. 3.5 MANAGEMENT OF REAL OR POTENTIAL CONFLICTS OF INTEREST Upon disclosure,the impacted person must refrain from participating in the selection, award or administration of the affected contract until a determination has been made by the City as to whether the employee has a prohibited conflict of interest. The employee involved in the conflict situation will work with the employee's immediate supervisor, the City Attorney's office, and the Conflict of Interest Compliance Officer or designee to resolve the conflict issue in the best interests of the City. If the City determines that an employee has a real or apparent conflict of interest, the City will disqualify the employee from acting on any matter or participating in any decision(s) that could be impacted by the conflict. Any employee that does not comply with the conflict of interest sections outlined herein may be subject to disciplinary action, up to and including termination, if warranted by the offense. If an employee fails to comply with the requirements applicable to conflicts of interest,the selection and award of the impacted contract is not automatically invalidated, although it may be. At the Page 14 of 57