Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING 5.5 BONDING All Federal procurements, contracts, and subcontracts for construction or facility improvements that exceed the simplified acquisition threshold as identified in Office of Management and Budget OMB Memo M-18-18, (currently, $250,000) require, at a minimum, the following bonds: A. A bid guarantee from each bidder equivalent to five percent of the bid price. The bid guarantee shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of their bid, execute such contractual documents as may be required within the time specified. B. A performance bond on the part of the contractor for 100 percent of the contract price. A performance bond is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. C. A payment bond on the part of the contractor for 100 percent of the contract price. A payment bond is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material for execution of the work provided for in the contract. 5.6 BRAND NAME SPECIFICATIONS Unless specifically otherwise provided by applicable law, if all or a portion of federal funds are used to make a purchase, the specifications must include an allowance for"an equal" product to be offered and describe the performance or other relevant requirements of the procurement to ensure they are not limiting free and open competition (2 C.F.R. §200.319(a)). 5.7 CONTRACTING WITH SMALL AND MINORITY OWNED BUSINESSES, WOMEN BUSINESS ENTERPRISES AND LABOR AREA SUPLUS FIRMS The City is committed to ensuring that small and minority businesses, women's business enterprises, and labor area surplus firms are provided every opportunity to participate in projects as defined in 2 C.F.R. § 200.321. For federally funded procurements and contracts under this Policy, the City will: A. Place qualified small and minority businesses, women's business enterprises, and labor area surplus firms on solicitation lists and solicit these businesses whenever they are potential sources. The Procurement Professional will research state and local lists of qualified small and minority businesses and women's business enterprises to update its solicitation list. i. A "small business" is independently owned and operated, not dominant in the field of operation in which it is bidding and qualified as a small business under the Small Business Administration criteria and size standards at 13 C.F.R. Part 21. ii. A "women's business enterprise" is (a) at least 51 percent owned by one or more women or, in the case of a publicly owned business, at least 51 percent of the stock is owned by one or more women; and (b) whose management and daily operations are controlled by one or more women. Page 24 of 57