Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING iii. A "minority business" is (a) at least 51 percent owned by one or more minority group members or, in the case of a publicly owned business, at least 51 percent of the stock is owned by one or more minority group members; and (b) whose management and daily operations are controlled by one or more minority group members. iv. A "labor surplus area firm" is one that, together with its first-tier subcontractors, will perform substantially in labor surplus areas, as defined by the Department of Labor's Employment and Training Administration. The Department of Labor's list of labor surplus areas is available currently on-line at: https://www.doleta.gov/programs/Isa.cfm. B. When economically feasible, divide project requirements into smaller tasks or quantities to maximize participation opportunities for small and minority businesses and women's business enterprises. C. Establish delivery schedules, where the requirement permits, that encourage participation by small and minority businesses, and women's business enterprises. D. Use the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Office of Minority and Women's Business Enterprises. E. Require contractors, if subcontracts are utilized, to take steps (A)through (D), above. The City must document its compliance with these affirmative steps. For Federal contracts with prime contractors, the requirement that the contractor take steps (A) through (D) above must also be included in solicitations and contracts. 5.8 COOPERATIVE AGREEMENTS The City will follow 2 C.F.R. § 200.318(e) which encourages governmental entities to enter interlocal agreements to maximize economy and efficiency. The guidance currently states, to foster greater economy and efficiency, and in accordance with efforts to promote cost-effective use of shared services across the Federal Government, the non-Federal entity is encouraged to enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services. If using a cooperative agreement such as the Washington State Department of Enterprise Services (DES) contracts,the City will document how it is ensuring that it is paying the same rate or price as stated in the cooperative contract. Additionally,the City must verify and obtain suspension and debarment forms from the supplier before it contracts. The City cannot rely on the cooperative contracting entity for compliance with suspension and debarment. Any use of a cooperative contract must be vetted by Procurement prior to use. 5.9 COST OR PRICE ANALYSIS The Uniform Guidance, 2 C.F.R. § 200.323, requires the performance of a cost or price analysis in connection with every federal procurement action in excess of the simplified acquisition threshold. The independent cost estimates must be on file before receiving bids or proposals including proposals for change orders and contract modifications. It is a best practice to have a cost estimate on file for every solicitation. Page 25 of 57