Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY & FEDERAL EMERGENCY CONTRACTING 5.10 COST PLUS A PERCENTAGE OF COST In projects subject to federal requirements, the City will follow 2 C.F.R. § 200.323, which is an express prohibition on the use of cost plus a percentage of cost (CPPC) and cost plus a percentage of construction cost methods of contracting. 5.11 DISCLOSURE OF CONFLICTS OF INTEREST The City will disclose, in writing, any real or potential conflict of interest impacting the procurement of a Federal contract to the associated federal awarding agency or pass-through entity within 14 days of learning of same. 5.12 FEDERAL EXCESS AND SURPLUS PROPERTY The City will follow 2 C.F.R. § 200.318(f),which currently states,the non-Federal entity is encouraged to use Federal excess and surplus property in lieu of purchasing new equipment and property whenever such use is feasible and reduces project costs. 5.13 GEOGRAPHICAL PREFERENCES IN FEDERAL CONTRACTS The City will conduct procurements of Federal contracts in a manner that prohibits the use of statutorily or administratively imposed state, local, or tribal geographical preferences in the evaluation of bids or proposals, except in those cases where applicable federal statutes expressly mandate or encourage geographic preference. When contracting for federally funded architectural and engineering (A&E) services, the City may use geographic location as a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. Examples of prohibited geographical preferences include: • Excluding suppliers or contractors from outside a geographic area. • Providing a local supplier that has submitted a bid within a certain percentage of the lowest bid to match the lowest bid. • Reducing, by a percentage, a bid submitted by a local supplier during the evaluation of bids submitted during sealed bidding. • Adding weight on evaluation factors to an in-state or local business as part of a procurement by competitive proposals. 5.14 INDEPENDENT COST ESTIMATES The City will develop an independent estimate for all contract work that is anticipated to exceed the Micro-Purchase threshold as identified by the Office of Management and Budget OMB Memo M-18-18, currently$10,000. The purpose of the independent cost estimate is to provide a tool to determine if pricing is reasonable and is valuable to help determine whether suppliers have understood the scope of work as outlined. Below are guidelines for how this estimate is to be determined: Page 27 of 57