Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY & FEDERAL EMERGENCY CONTRACTING SECTION 6 - STRATEGIC SOURCE SELECTION The City must award contracts only to responsible suppliers possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. The City must avoid acquisition of unnecessary or duplicative items. Consideration should be given to consolidation to obtain a more economical purchase or unbundling large procurements to encourage small business participation. Where appropriate, an analysis will be made of lease-versus-purchase alternatives, and any other appropriate analysis to determine the most economical approach. [2 C.F.R. § 200.318] This section applies to the purchase of any commodity that does not have a prevailing wage component. 6.1 LIKE-KIND STRATEGIC SOURCING When determining which bid threshold to use for like-kind items, City employees should evaluate the purchase based on the information they know at the time of purchase. For instance, if the City has budgeted or otherwise anticipates an expenditure for a specific type of item during the year, and that budgeted amount exceeds the solicitation threshold, it is expected that the procurement requirements for that budgeted amount would be followed. Departments must not disaggregate purchases solely for the purpose of avoiding bidding requirements (bid splitting). In the case of fuel purchases, procurement requirements for fuel would be applicable when the City has a storage tank and is purchasing bulk fuel. Procurement requirements would not be applicable for fueling City vehicles at a fuel station with a fuel card. Page 33 of 57