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STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING <br /> b. Solicitations must also set forth the requirements related to contracting with <br /> small and minority businesses, women's business enterprises, and labor surplus <br /> area firms. <br /> 5.21 TIME AND MATERIALS <br /> In projects subject to federal requirements, the City will follow 2 C.F.R. § 200.318, which permits <br /> Time and Material type contracts only when the following applies: <br /> • After determining that no other contract type is suitable; and <br /> • If the contract specifies a ceiling price that the contract may not exceed, except at its own <br /> risk. <br /> The file for a time and materials procurement must include documentation for the <br /> determination that no other type of contract, such as cost-plus-fixed-fee, firm fixed price, is <br /> suitable for the contract being awarded. <br /> Page 32 of 57 <br />