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STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING <br /> Formal solicitations: <br /> • Require Council authorization prior to release. <br /> • Must be advertised in the City's official newspaper a minimum of thirteen days prior to bid <br /> opening. Other methods may be used to attract suppliers in addition to, but not in place of <br /> publication in the City's official newspaper. If approved by the Procurement Division, <br /> electronic methods of advertising may be used if in accordance with applicable law. <br /> • Require Council award. <br /> • Invitations for Bids will be submitted to the City Clerk at the location and time listed in the <br /> solicitation unless the solicitation directs otherwise. Unless otherwise determined by the <br /> Procurement Division, all Invitation for Bids will be opened publicly and read aloud per the <br /> instructions listed in the solicitation. <br /> • Formal Request for Proposals will be submitted to the Procurement office by the time listed <br /> in the solicitation unless the solicitation directs otherwise. Unless otherwise determined by <br /> Procurement, Procurement will provide a list of submitted Proposers names along with an <br /> original copy of each submitted to the City Clerk. The list of submitted proposers will be <br /> made available publicly after proposal closing. <br /> 7.5 REQUEST FOR QUALIFICATION —COMPETITIVE NEGOTIATIONS <br /> When practical, Procurement will assist departments with Request for Qualification processes. <br /> The Request for Qualification method will be used to solicit for professional services as governed <br /> by Chapter 39.80 RCW. RCW 39.80.030-050 states the requirements for procuring such <br /> architectural and engineering (A&E) services. Selection of A&E firms is based on a determination <br /> of the most qualified firm, not the lowest price. Once a firm is selected, a price is negotiated. <br /> Request for Qualifications: <br /> • Do not require Council authorization prior to release. <br /> • Must be advertised if the engineering services roster is not used <br /> • Must be awarded by Council if greater than $250,000 or if for a design of a City <br /> improvement with stamped drawings. <br /> 7.6 ELECTRONIC SOLICITATIONS <br /> This policy is becoming effective as the City is transitioning processes from paper processes to electronic <br /> processes. To the extent consistent with applicable law, all procurements under this policy may be <br /> conducted electronically. <br /> Page 35 of 57 <br />