Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING SECTION 8 - PUBLIC WORKS Public Works is governed by Chapter 3.80, Everett Municipal Code and by RCW 39.04 and other state statutes. Public Works is defined by 39.04.010 to generally include all work, construction, alteration, repair, or improvement other than ordinary maintenance, executed at the cost of the state or of any municipality, or which is by law a lien or charge on any property therein. The statute excludes "ordinary maintenance," which is generally defined in WAC 296-127-010(7)(b)(iii) (as may be amended) as either(1) work not performed by contract and that is performed on a regularly scheduled basis (e.g., daily, weekly, monthly, seasonally, semi-annually, but at least once per year), to service, check, or replace items that are not broken; or (2) work not performed by contract that is not regularly scheduled but is required to maintain an asset so that repair does not become necessary. 8.1 DONATIONS Bona fide donations, which are provided at absolutely no cost or obligation to the City, of labor, materials, supplies or equipment to accomplish a public works project may be deducted from the estimated cost of the project. If so, a reasonable estimation of the value of donations must be documented. Donations of money toward a project would not be a deduction from project costs; rather, it is a revenue source, presumably with purpose or use restrictions. 8.2 ESTIMATED COST Regardless of which solicitation method is used, a cost estimate must be on file for any public works projects per RCW 39.04.020. The estimated cost of the project should include all costs of the entire project, less discounts and donated items or labor. Costs include: • Materials supplies and equipment • Labor at the prevailing wage rate • Sales and use taxes with the following exceptions: o Certain types of projects or portions of projects may be exempt from sales and use tax, such as road projects under RCW 82.08.0275 and WAC 458-20-171. If government agencies join together to complete a public work, the total cost of the project includes all costs for all parties involved. 8.3 PUBLIC WORKS COMPLETED BY CITY EMPLOYEES Per RCW 35.22.620 (as may be amended), City staff may perform public works subject to the statutory limits. Whenever the City has had public works performed in any budget period up to the maximum permitted amount for that budget period, all remaining public works within that budget period may be done by contract pursuant to public notice and call for competitive bids. The amount of public works that a first-class city has a county perform on its behalf under RCW 35.77.020 is considered day labor and subject to the above limits. Page 36 of 57