Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY & FEDERAL EMERGENCY CONTRACTING 1.4.4 FEDERAL FINANCIAL ASSISTANCE This Policy recognizes that contracts that are, or may be,funded in whole or in part using federal financial assistance (e.g., grants or cooperative agreements) must also according to their terms be compliant with the procurement standards of the government-wide Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, at 2 C.F.R. § 200.317 through 200.326. Pursuant to 2 C.F.R. § 200.324(c)(2),the City of Everett self-certifies that this Policy is compliant with these requirements. 1.5 PROPER AUTHORIZATION Only authorized individuals may obligate the City to acquire commodities. Individuals purchasing commodities on behalf of the City without proper authorization may be personally liable for the payment of the purchase to the supplier, the City, or both, and may be disciplined. 1.5.1 TECHNOLOGY RESOURCES The Information Technology Director or designee will approve purchase requests for commodities such as electronic data processing and telecommunication systems in a manner consistent with the Electronic Communications&Technology Resources Policy. 1.5.2 VEHICLES The Motor Vehicle Division Maintenance Manager or designee will approve purchase requests for vehicles and related equipment. 1.5.3 PUBLIC COMMUNICATIONS The Communications Director or designee will approve all purchase requests for printing, signage, and promotional items that are intended for distribution to the public. 1.5.4 CHAIRS & ERGONOMIC EQUIPMENT The Safety Division will approve all purchases of office chairs and other requested ergonomic equipment prior to purchase. The Safety Division may create a list of pre-authorized office equipment that fulfills ergonomic needs and may consult with individuals or departments for specialized needs. 1.6 SALE OR LEASE OF PERSONAL PROPERTY Sale or lease of personal property is governed by EMC Chapter 3.88 (as may be amended), and City of Everett Charter Section 15.8, which states, "In addition to the powers accorded the City under the laws and constitution of the state of Washington with respect to the ownership and disposition of property, the Council may by ordinance provide regulation for the sale or lease of City property." 1.7 SURPLUS—SALE OF THE CITY'S PERSONAL PROPERTY Sale of the City's personal property is governed by EMC Chapter 3.88 (as may be amended), which establishes the procedures for the disposition of tangible personal property owned by the Page 4 of 57