2021/05/12 Council Agenda Packet

and notes will be kept and distributed for those unable to attend. Nelson\Nygaard will be responsible for the agenda and the notes. Deliverables: Weekly project Core Team status meetings, agendas and notes Task 1.2 — On -going project Management - Project management will be central to this project from beginning to end and beyond. As project manager, Tim Payne will be the day-to-day project manager for the project team. He will be responsible for: • Managing and updating the project schedule. We estimate the planning effort to begin on March 23, 2020, and end on the date of the third City Council Meeting in April 2021. Managing the schedule will ensure that the project remains on a timeframe that suits the needs of the City of Everett. • Delegating and supervising tasks among the Nelson\Nygaard staff team, including quality control for all analysis and project deliverables. • Ensuring on -going communication with Envirolssues team and oversee progress and quality control. This will require weekly meetings before and after each phase of outreach. • Producing monthly one -page progress reports. As standard practice, Nelson\Nygaard will prepare monthly progress reports that explain work completed and provide an update on the project budget. Deliverables: Monthly progress reports Regular schedule updates Weekly Outreach team coordination meetings (phone) Weekly Project Team Meetings Task 2. Community Outreach Task Objectives: In process of reaching the initial conclusion referenced above, the City Council held three public workshops in 2019. The Council has taken public testimony and held substantive discussions in all three sessions, yet there remain many unanswered questions. In the course of creating and adopting the Everett Transit Long Range Plan, there was significant public outreach to assess and guide the direction of the plan. Much of this outreach can help to form the foundation of an outreach plan to facilitate the next chapter in this journey. The objectives of outreach would be to: 1.) Confirm the values of the community that were arrived at in the Long Range Plan 2.) Inform the community about the two pathways 3.) Engage the community to understand concerns, values, and the vision for local transit service that may not have been expressed in previous outreach efforts The strategies and tactics to accomplish these objectives could closely follow the outreach plan utilized for the Long Range Plan. However, the initial phase of the outreach plan would need to also seek to capture community questions, concerns, and ideas about the potential pathway involving the Page 4 of 17