Thomco Construction Inc. 6/14/2021

I CITY OF EVERETT SPECIAL PROVISIONS records of the Contractor, Subcontractors, or lower tier subcontractors shall constitute a waiver of a Contract Claim and shall bar recovery in connection with the Contract. 1-09.12(3) Required Documents for Audits An audit may be performed by employees of the City or a representative of the City. The Contractor and its Subcontractors shall provide adequate facilities acceptable to the City for the audit during normal business hours. The Contractor and all Subcontractors shall cooperate with the City's auditors. As a minimum, the auditors shall have available to them the following documents: 1. Daily time sheets and supervisor's daily reports. 2. Collective Bargaining Agreements. 3. Insurance, welfare, and benefit records. 4. Payroll registers. 5. Earnings records. 6. Payroll tax forms. 7. Material invoices and requisitions. 8. Material cost distribution worksheet. 9. Equipment records (list of company equipment, rates, etc.) 10.Vendors', rental agencies', Subcontractors' and lower tier subcontractors' invoices. 11. Contracts between the Contractor and each of its Subcontractors, and all lower tier subcontractor contracts and supplier contracts. 12. Subcontractors' and lower tier subcontractors' payment certificates. 13. Canceled checks, including payroll and vendors. 14.Job cost reports, including monthly totals. 15.Job payroll ledger. 16. General ledger. 17. Cash disbursements journal. 18. Financial statements for all years reflecting the operations on this Contract. In addition, the City may require, if it deems appropriate, additional financial statements for three years preceding execution of the Contract and three years following Final Acceptance of the Contract. 19. Depreciation records on all company equipment whether these records are maintained by the company involved, its accountant, or others. 20. If a source other than depreciation records is used to develop costs for the Contractor's internal purposes in establishing the actual cost of owning and operating equipment, all such other source documents that support the amount of damages as to each Contract Claim. 21.Worksheets or software used to prepare the Contract Claim establishing the cost components for items of the Contract Claim including but not limited to 1 labor, benefits and insurance, materials, equipment, Subcontractors, all documents that establish the time periods, individuals involved, the hours for the individuals, and the rates for the individuals. 22.Worksheets, software, and all other documents used by the Contractor to prepare its Bid. The employees or representatives of the City may audit these documents. The Contractor and its Subcontractors shall provide adequate facilities acceptable to the City for the audit during normal business Water Main Replacement"V" Division 1 —GENERAL REQUIREMENTS April,2021 WO No—UP3730 SP—123