2021/06/30 Council Agenda Packet

The Subcontractor shall certify that the invoice is true and correct and includes only those expenses which are eligible for reimbursement under the FEMA Grant. Subrecipient shall include documentation to support any requests for reimbursement in the order claimed on the invoice. 7. Payment. Within thirty (30) days of receipt of a properly completed invoice approved by DEM/IMT, the District shall review and either (a) approve the invoice and remit payment to the Subcontractor, or (b) reject the invoice. If the DEM/IMT rejects the invoice, it shall provide the Subcontractor with a written notification explaining the basis for the rejection, after which the Subcontractor may correct the identified deficiencies and resubmit the invoice. The District shall send payment to the Subcontractor at the following address: City Clerk 2930 Wetmore Avenue, Suite 1-A Everett, WA 98201 8. Duplication of Billed Costs. The Subcontractor shall not bill the District for Services performed under this Agreement, and the District shall not reimburse the Subcontractor, if the Subcontractor is entitled to payment or has been or will be paid by any other sources, including grants, for that Service. 9. Records Maintenance. 9.1 The Subcontractor shall maintain books, records, documents, data and other evidence relating to this Agreement and performance of the Services described herein in accordance with state and federal law, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. 9.2 The Subcontractor shall maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass -through entity. 9.3 Records must be sufficient to demonstrate the Grant Funds have been used in accordance with section 601(d) of the Social Security Act. 9.4 The Subcontractor shall retain such records for a minimum period of six (6) years following the date of final payment. At no additional cost, these records, including materials generated under this Agreement, shall be subject at reasonable times at all reasonable times to inspection, review or audit by District, personnel duly authorized by the District, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. City of Everett / Snohomish Health District ILA 2021 Page 4 of 11