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Task 1-1 — Project Management <br />Project Coordination <br />The Consultant team project manager will coordinate with the City's project manager on a regular basis <br />(weekly or bi-weekly) throughout the duration of the project. The coordination will address project <br />scope/status, technical and policy direction, budget, schedule, and meetings. Coordination will be via <br />telephone calls, video chat and email, as appropriate. <br />The Consultant team project manager will also coordinate with subconsultants on a regular basis <br />regarding project scope/status, project direction, budget, and schedule. <br />Progress Reports and Invoicing <br />Detailed progress reports and invoices will be prepared on a monthly basis and provided to the City. The <br />Consultant will clearly identify and document DBE participation in the project and meet the mandatory <br />14% participation goal. <br />Meetings <br />The Consultant will conduct meetings virtually or in person at a time agreed on by the Consultant and the <br />City. Meetings will be preferably held via phone or video conference, with the goals of minimizing <br />expense and meeting current public health guidance. The Consultant shall prepare a meeting agenda for <br />each meeting. It is assumed that the Consultant will not be required to distribute meeting minutes <br />following each meeting. This will not preclude communication with the City or Subconsultants to confirm <br />understanding of issues raised in these meetings. The following meetings are included in the scope for <br />this Phase, in addition to regular check -ins: <br />1. Project Kickoff <br />2 Stakeholder Kickoff <br />3. Conceptual Design and Alternatives Analysis Review <br />4. Stakeholder Check -In <br />5. Preferred Alternative Review <br />Other design meetings may be necessary to discuss alternatives for specific project elements or provide <br />updates on field conditions located by the Consultant and Subconsultants which may affect concepts, <br />alternatives analysis and project designs. <br />In -person meetings may be held at the request of the City, but may require adjustment to the scope of <br />services, fee projection and schedule. These meetings do not preclude regular communication via email <br />and phone between the City and the Consultant regarding project concerns and progress. <br />The Consultant will conduct one field visit following the Project Kickoff meeting with the Consultant's <br />design team to familiarize the team with the project site. <br />Project Schedule <br />The Consultant will provide a project schedule to the City and maintain the schedule with monthly <br />updates on progress and affected milestones. The schedule will show milestone dates and events <br />necessary to complete the plans and special provisions to complete the design of all the project <br />improvements. <br />transpo;aroup �vr <br />Page 3 <br />