Everett Gospel Mission 7/2/2021 (2)

1. Accurate, current, and complete disclosure of all direct and indirect costs; 2. Records that identify all sources and application of funds; 3. Control and accountability for all funds, property, and other assets; 4. Procedures that ensure comparison of actual costs with approved budgets; 5. Procedures to assure timely disbursement of funds received by the Agency from the City; 6. Procedures to assure all costs are allowable, reasonable, and are properly allocated to each funding source; 7. Source documentation that supports all accounting records; and 8. Procedures for timely and appropriate resolution of audit findings and recommendations. B. All fiscal books, records, documents, reports, and other data relating to this Agreement and any Contract shall be maintained and reported in a manner consistent with BARS. C. The Agency agrees that any City, state, federal, or other funding agency; any local, state, or federal regulatory body; and the Office of State Auditor shall have full access to and right to examine any fiscal books, records, documents, and other materials relevant to this Agreement and any Contract at all reasonable times. XXXII, REIMBURSEMENT PROCEDURES A. No payment shall be made for any goods, materials, or services purchased unless the goods, materials, or services are expressly detailed within the approved Budget and Statement of Work set forth under any Contract. B. The Agency will submit monthly written claims for reimbursement for services rendered under any Contract by the tenth calendar day of the month following the month services were provided. Written claims for reimbursement received after the tenth calendar day of the month may not be processed until the following month. The City will process claims after all supporting documentation is provided in correct and proper form. C. If written claims for reimbursement are not submitted within ninety (90) calendar days of the close of the month of service provision, those claims may not be processed or paid. D. The Agency shall be notified each December by the City when final request for reimbursements for expenses incurred in that calendar year must be submitted. Billing received after that date may not be processed. E. The City reserves the right to withhold payment for services required to be performed under any Contract until required reports and/or other documents have been received. Exhibit A City of Everett and Everett Gospel Mission Pallet Shelter Pilot Community Agreement Page 19 of 33