2021/05/26 Council Agenda Packet

Schedule B Compensation and Expenses 1. The TPA Recipient will be reimbursed by the County for services provided and/or eligible expenses incurred in executing the Project pursuant to the Agreement in an amount not to exceed the Contract Maximum. 2. Expenses eligible for reimbursement under the Agreement are defined as those listed in the "COUNTY" column of the Project budget below. The TPA Recipient shall submit up -to one (1) invoice once per -month to the County for all eligible expenditures for which the TPA Recipient seeks reimbursement. If requested by the County, the TPA Recipient will provide all third party invoices for which the TPA Recipient seeks reimbursement. In -kind matching volunteer services shall be valued at a rate of $27.20 per hour or as invoiced to the TPA Recipient by independent third parties at a commercially reasonable rate that is customary for such work. In addition, if County funds are to be used to pay in whole or in part any printed materials, print advertising or broadcast medium advertising, the TPA Recipient will submit with the TPA Recipient 's reimbursement request for associated costs incurred: three (3) copies of printed materials; one copy of each print advertisement as printed; and one copy of the text of each broadcast medium advertisement. In order to ensure timely closeout of the Project, the TPA Recipient shall submit its invoice to the County no later than thirty (30) calendar days after completion of the services authorized by this Agreement and, in any event, no later than December 31, 2021. The TPA Recipient's invoice shall be accompanied by a report summarizing the Project and how funds provided for the Project under this Agreement have promoted tourism in Snohomish County. In no event shall the TPA Recipient's invoice be paid by the County if it is submitted after December 31, 2021, or if it is not accompanied by the required report. PROJECT BUDGET ITEM COUNTY MATCH CASH IN -KIN Marketing $15,000 $5,000 Entertainment $3,500 Event Infrastructure $16,500 Wages $45,000 Off -duty police $5,000 Total $15,000 $75,000 Upon request of the TPA Recipient and approval by the County, the TPA Recipient may be authorized to shift funds within the items defined in the budget shown above subject to the following conditions: 1. No funds may be shifted without prior written authorization from the County contact set forth in Section 7 of this Agreement. Authorization to shift funds must be sought and approved prior to anticipated need. B — 1