2021/05/26 Council Agenda Packet

Exhibit A 2021-2024 Scope of Work Triangle Associates, Inc. (Triangle) will schedule and present classroom workshops to elementary, middle, and high school students to support the City's regional water conservation program and local surface water/watershed protection and wastewater program. Additionally, Triangle will update and revise lessons and program materials, market programs to teachers and principals, and collect and summarize teacher evaluations of the programs. TASK 1- WATER CONSERVATION Presentations, Scheduling, Revisions and Evaluation Triangle shall implement the City's water conservation programs in elementary, middle and high school classrooms throughout the Everett Water Service Area. These presentations are designed to teach age - appropriate methods of water conservation and critical thinking about local water systems. This includes marketing, scheduling, presenting, materials revisions and upkeep, evaluation and program coordination. Annual Deliverables: Task 1.1 Water Conservation Presentations: • Present up to 590 classroom programs, in person, virtual or a "hybrid" combination • Send confirmation emails to teachers approximately one week in advance of all presentations • Document student numbers and giveaways from each teaching day • Coordinate and train presenters on remote and in -person versions of workshops • Communicate with City program manager as needed via email, phone or in person Task 1.2 Water Conservation Revisions, Materials and Expenses: • Minor updates to all workshop scripts, as needed • Coordinate with City staff to obtain, sort and distribute student hand-outs, when possible • Maintain all hands-on classroom materials including refurbishing and purchasing new materials, as needed • Maintain subscriptions to online platforms needed for virtual presentations (Zoom, Teams, GoogleMeets) • Track mileage, at current IRS rate, for all school travel Task 1.3 Water Conservation Scheduling, Tracking and Evaluation: • Maintain school and teacher database contact lists and marketing emails • Outreach to all eligible teachers and communicate with them regarding registration, scheduling needs and confirmations • Update online scheduling platform and coordinate with presenter team • Track all teacher and student contact numbers • Submit progress reports to City monthly • Administer evaluation process, including updating online evaluation instrument, distributing and reviewing incoming evaluations, and final reporting TASK 2- SURFACE WATER/WATERSHED PROTECTION Presentations, Scheduling, Revisions and Evaluation Triangle shall deliver surface water/watershed protection presentations in elementary, middle, and high school classrooms in Everett and the Everett School District. These presentations are designed to provide a basic understanding of surface water and stormwater, watersheds, watershed protection, and