Transpo Group USA Inc. 7/12/2021

Task 1-1 — Project Management Project Coordination The Consultant team project manager will coordinate with the City's project manager on a regular basis (weekly or bi-weekly)throughout the duration of the project. The coordination will address project scope/status, technical and policy direction, budget, schedule, and meetings. Coordination will be via telephone calls, video chat and email, as appropriate. The Consultant team project manager will also coordinate with subconsultants on a regular basis regarding project scope/status, project direction, budget, and schedule. Progress Reports and Invoicing Detailed progress reports and invoices will be prepared on a monthly basis and provided to the City. The Consultant will clearly identify and document DBE participation in the project and meet the mandatory 14% participation goal. Meetings The Consultant will conduct meetings virtually or in person at a time agreed on by the Consultant and the City. Meetings will be preferably held via phone or video conference, with the goals of minimizing expense and meeting current public health guidance. The Consultant shall prepare a meeting agenda for each meeting. It is assumed that the Consultant will not be required to distribute meeting minutes following each meeting. This will not preclude communication with the City or Subconsultants to confirm understanding of issues raised in these meetings. The following meetings are included in the scope for this Phase, in addition to regular check-ins: 1. Project Kickoff 2. Stakeholder Kickoff 3. Conceptual Design and Alternatives Analysis Review 4. Stakeholder Check-In 5. Preferred Alternative Review Other design meetings may be necessary to discuss alternatives for specific project elements or provide updates on field conditions located by the Consultant and Subconsultants which may affect concepts, alternatives analysis and project designs. In-person meetings may be held at the request of the City, but may require adjustment to the scope of services, fee projection and schedule. These meetings do not preclude regular communication via email and phone between the City and the Consultant regarding project concerns and progress. The Consultant will conduct one field visit following the Project Kickoff meeting with the Consultant's design team to familiarize the team with the project site. Project Schedule The Consultant will provide a project schedule to the City and maintain the schedule with monthly updates on progress and affected milestones. The schedule will show milestone dates and events necessary to complete the plans and special provisions to complete the design of all the project improvements. transpogca'JcJ cir Page 3