2021/07/28 Council Agenda Packet

E E V E R E T T City Council Agenda Item Cover Sheet Project title: Briefing: Public Private Partnership to provide Senior Center Management & Programming to Volunteers of America Western Washington Council Bill # Agenda dates requested: July 28, 2021 Briefing 7/28/21 Proposed action Consent Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Contract Department(s) involved: Procurement & Parks Contact person: Theresa Bauccio-Techlog Phone number: 425-257-8901 Email: tbauccio@everettwa.gov Initialed by: kill Department head Administration Council President Project: Request for Proposal 2020-061 Public Private Partnership — Park Properties Partner/Supplier : Volunteers of America Western Washington Location: 3025 Lombard Avenue, Everett, WA 98201 Preceding action: August 12, 2020 Fiscal summary statement: Fund: 027 During the first four months of the term of this Agreement, the City will pay VOA $28,750 per month as complete compensation for all Services. Beginning in calendar year 2022, the City will pay the following monthly compensation to VOA as complete compensation for the Services: Year 2022 2023 2024 2025 2026 2027 2028 and after Monthly Payment $37,500 $29,167 $25,000 $20,833 $16,667 $12,500 $0 Project summary statement: The Request for Proposals (RFP) process provided an avenue for suggestions that could result in public private partnerships to increase recreation opportunities for the public, repurpose or recondition park assets for community use, and generate revenue for the City of Everett Parks & Facilities department. It also provides an opportunity for non -profits, businesses, or private individuals to partner with the City to benefit the community. Request for Proposal #2020-061 was released on August 13, 2020, and was advertised in the Everett Herald and Daily Journal of Commerce as well as posted on the City's website. On October 20, 2020, the City received twelve (12) proposal responses. After completing an initial scoring, eight (8) companies were invited to interview. All proposals were re - scored following interviews. Volunteers of America Western Washington submitted the only proposal to partner with the City to provide Senior Center Management & Programming at Carl Gipson Senior Center. Staff recommends awarding a contract to the Volunteers of America Western Washington, whose proposal scored 350 out of 500 points. A briefing will occur at city council on Wednesday July 21St. It is anticipated that council will be asked to award and authorize the mayor to sign the agreement on July 28, 2021. Recommendation (exact action requested of Council): No action on July 21st, briefing only. Action anticipated at the 7/28/21 city council meeting.