2021/07/28 Council Agenda Packet

EVERETT WASHINGTON CITY OF EVERETT Parks and Facilities Department Volunteers of America Contract Details Summary The Parks and Facilities Department, in conjunction with Procurement will bring forth a new contract with Volunteers of America (VOA) for management of the Carl Gipson Senior Center. Bob Leonard will provide a briefing at the July 21' City Council meeting and request council approval of the contract on July 28th. Below is a short list of contract highlights: • The Parks and Facilities Department has negotiated up to a 14-year contract with the VOA for management of the Carl Gipson Senior Center. The contract can be terminated by either party with 6 months' notice. • The payment structure is designed to set the VOA up for success, giving them more financial support in the early years and less financial support as they increase fundraising, grants, and membership numbers over time. The City will pay VOA $1,815,000 over the next seven (7) years for management of the Senior Center. o 2021 - $115,000 for 9/1/21-12/31/21— Mostly virtual services o 2022 - $450,000 o 2023 - $350,000 o 2024 - $300,000 o 2025 - $250,000 o 2026 - $200,000 o 2027 - $150,000 o There are no payments after 2027 extends through 2035 • The lowest annual subsidy the City paid toward senior center operations in recent years is $485,000. Over 14 years, this contract saves the City nearly $5 million dollars while providing the same valuable services to our senior community. • The City will approve an annual service plan that includes planned programming and budget for the upcoming fiscal year as it relates to Carl Gipson Senior Center operations: o The VOA is responsible for maintaining all inventoried items that are the property of the City of Everett. o Compensation through 2027 to VOA covers labor and operating costs. If the VOA chooses to invest additional funding for the purchase of any new items at the Senior Center those items will be considered VOA property. • The City will pay for maintenance related to the shell of the building: ■ HVAC, roof, carpet, paint, doors, electrical, elevator maintenance.