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CASH HANDLING <br /> deposits slips must be made on original copy only. Corrections made <br /> directly to duplicate copies after the original is submitted for deposit are <br /> prohibited. <br /> 4.6 Deposits must be placed in special deposit bags provided by the bank and <br /> either turned over to armored car transport or taken directly to the local <br /> branch. <br /> 4.7 Any deposit errors or other reconciliation issues must be reported to the <br /> Accounting Division immediately. <br /> 5.0 General Internal Controls <br /> 5.1 Reconciliations and deposits must be reviewed and approved by a staff <br /> member who is not directly responsible for receipting cash. <br /> 5.2 Staff responsible for administering accounts receivable must not perform <br /> cash receipting. <br /> 5.3 Mail should be opened with two people present and all checks received <br /> must be immediately endorsed with a restrictive endorsement stamp made <br /> payable to the City of Everett. <br /> 5.4 During hours of operation, all forms of cash must be kept in a secure place <br /> with restricted access. At other times, all cash should be stored in a safe <br /> or other locked, secure place until deposited. <br /> 5.5 Access to the safe should be limited to the minimum number of staff <br /> members necessary. The combination must be changed when there is a <br /> change in responsible personnel. <br /> 5.6 Monthly bank statement reconciliations must be performed by an <br /> independent person who does not have cash custody or cash receipting <br /> responsibilities. Any differences that are identified during the monthly <br /> bank reconciliation must be researched and resolved in a timely manner. <br /> 5.7 All cash receipts and related documents must be maintained in <br /> accordance with record retention schedules. Cash register tapes, shift <br /> reports, deposit slips, credit card receipts, copies of manual cash receipts, <br /> validated deposit slips, etc., should be kept for six years. These records <br /> should be maintained by a staff member who does not prepare deposits. <br /> 6.0 Annual Certification <br /> Supervisors with oversight responsibility for cash handing activity must complete <br /> and sign an annual certification form (Attachment A) that certifies that they have <br /> read, understand, and are in compliance with this policy. <br /> 3 7/1/2016 <br />