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CASH HANDLING <br /> 3.3 All voided transactions must be approved and initialed by the area <br /> supervisor. A copy of the original receipt must be retained. <br /> 3.4 Each cashier must have his/her own cash drawer during a single shift. If <br /> cash drawers are used in multiple shifts, they must be counted and <br /> reconciled at the end of each shift. <br /> 3.5 All funds collected must be reconciled by mode of payment daily. Total <br /> cash must be compared to the cash register totals or cashiering system <br /> reports, to the pre-numbered receipts, and to the totals of funds received <br /> by mode. The reconciliation should be reviewed and approved by an <br /> employee who is not directly responsible for receipting the funds. <br /> 3.6 Daily cash transactions must be entered into the City's financial records <br /> upon completion of the reconciliation in a timely manner. <br /> 3.7 Copies of all deposit tickets, cash register z-tapes, shift reports, Treasurer <br /> receipts, credit card transmittals, City financial system edit lists, and <br /> reconciliation worksheets must be sent to Accounting upon completion of <br /> reconciliation. Dates and tracking numbers on these documents should <br /> be positioned so that they are easily read and not obscured by staples. <br /> 3.8 Journal entries for cash receipts should be posted on the day of receipt. <br /> 3.9 Over/short amounts must be recorded separately, investigated, and <br /> resolved to the extent possible. <br /> 3.10 Cash must be stored in a safe or other secure place until deposited. This <br /> includes a locked room or drawer with restricted access. <br /> 4.0 Deposit Procedures <br /> 4.1 Where credit cards are accepted, transactions must be settled and <br /> transmitted daily. <br /> 4.2 Cash receipting activity in excess of$100 must be deposited daily. At a <br /> minimum, cash must be deposited weekly or when the total on-hand <br /> reaches $100. Certain locations may require a more restrictive policy <br /> based on security, cash/check composition, and the average dollar <br /> amount of checks. <br /> 4.3 All funds received must be deposited. Cash receipts are not to be used to <br /> make refunds, pay expenditures, or create change funds. Checks may <br /> not be post-dated and held for future processing. <br /> 4.4 Cash receipts may not be used to cash checks from employees or <br /> customers. <br /> 4.5 A deposit slip must be completed in triplicate for each deposit, with cash <br /> and checks recorded in the appropriate space. A calculator tape of the <br /> checks must be included with the checks bundled for deposit. Deposit <br /> tickets must be legible and checked carefully for accuracy. Corrections to <br /> 2 7/1/2016 <br />