WA ST Dept of Commerce 10/15/2021

COMMERCE reserves the right to award the contract to the Applicant whose proposal is deemed to be in the best interest of COMMERCE and the state of Washington. 4.3. CLARIFICATION MAY BE REQUIRED The RFP Coordinator may contact the Applicant for clarification of any portion of the Applicant's proposal. 4.4. NOTIFICATION TO PROPOSERS COMMERCE will notify the Apparently Successful Contractor of their selection via email upon completion of the evaluation process. Individuals or firms whose proposals were not selected for further negotiation or award will be notified separately by email. 4.5. DEBRIEFING OF UNSUCCESSFUL PROPOSERS Any Applicant who has submitted a proposal and been notified that they were not selected for contract award may request a debriefing. The request for a debriefing conference must be received by the RFP Coordinator within three (3) business days after the Unsuccessful Applicant Notification is e-mailed or faxed to the Applicant. Debriefing requests must be received by the RFP Coordinator no later than 5:00 PM, local time, in Olympia, Washington, on the third business day following the transmittal of the Unsuccessful Applicant Notification. The debriefing must be scheduled within three (3) business days of the request. Discussion at the debriefing conference will be limited to the following: • Evaluation and scoring of the firm's proposal; • Critique of the proposal based on the evaluation; • Review of proposer's final score in comparison with other final scores without identifying the other firms or reviewing their proposals. Comparisons between proposals or evaluations of the other proposals will not be allowed. Debriefing conferences may be conducted in person or on the telephone and will be scheduled for a maximum of one hour. 4.6. PROTEST PROCEDURE Protests may be made only by Applicants who submitted a response to this solicitation document and who have participated in a debriefing conference. Upon completing the debriefing conference, the Applicant is allowed five (5) business days to file a protest of the acquisition with the RFP Coordinator. Protests must be received by the RFP Coordinator no later than 5:00 PM, local time, in Olympia, Washington on the fifth business day following the debriefing. Protests may be submitted by email or facsimile, but must then be followed by the document with an original signature. Applicants protesting this procurement shall follow the procedures described below. Protests that do not follow these procedures shall not be considered. This protest procedure constitutes the sole administrative remedy available to Applicants under this procurement. All protests must be in writing, addressed to the RFP Coordinator, and signed by the protesting party or an authorized Agent. The protest must state the RFP number, the grounds for the protest with specific facts and complete statements of the action(s) being protested. A description of the relief or corrective action being requested should also be included. Only protests stipulating an issue of fact concerning the following subjects shall be considered: COMMERCE RFP No.19-31440-1 Page 15 of 18