Resolution 7719 - Laserfiche WebLink

annual retreat. When an ad hoc subcommittee is created, the council shall also designate an end date when the ad hoc subcommittee shall cease operations, provided that the President or a majority of Council may vote to have the ad hoc subcommittee continue its work to a future date. Ad hoc subcommittees shall comply with all procedures that apply to standing subcommittees, including the Open Public Meetings Act. D. Withdrawing issues from subcommittee consideration. Any City Council Member, during a City Council meeting, may make a motion to remove a matter from a subcommittee. Said motion, if seconded, shall require a majority vote of the Council. E. Time and location of subcommittee meetings. Unless otherwise designated by the Council President, all subcommittee meetings shall be held during the 2-hour period before the beginning of regularly scheduled City Council meetings that are held on the first, second and third Wednesday of the month. The President shall prepare a schedule of subcommittee meetings for each month that shall be presented at the first full City Council meeting of the preceding month. Any adjustments must be made at least one week before a scheduled subcommittee meeting. Council shall coordinate the logistics of any change in the time or date of subcommittee meetings with the administration. F. Membership. Subcommittees shall consist of three members designated by the City Council president by March 1 of each year. Appointments shall last one year, from March 1 to February 28 or 29. When selecting members for a subcommittee, the president shall consider expressed interests and expertise of Councilmembers. Moreover, the President shall seek to provide all Councilmembers with equal opportunities to serve on the various subcommittees. Each subcommittee will appoint a chair based on a majority vote of the three members. Newly elected members shall fill the committee seats held by the prior councilmember until the President makes new subcommittee appointments. G. Attendance by Councilmembers not assigned to a subcommittee. Members of the City Council who are not assigned to a subcommittee may attend a subcommittee as a member of the public to observe but may not participate in any manner. H. Compliance with the Open Public Meetings Act. Subcommittee meetings shall be governed by the Open Public Meetings Act, provided no final action on legislative matters may be taken in a subcommittee meeting. Subcommittee meetings shall be treated as a "special meetings" and noted according to the procedures for special meetings. Subcommittees may meet in executive session provided that the executive session was listed on the agenda prior to the day of the meeting. I. Participating by non-members including city staff. Members of the public may attend for the purpose of observing but shall not participate in subcommittee meetings. There shall be no open comment period during subcommittee meeting for public testimony. Discussions shall be limited to City Council members assigned to the subcommittee, Administration, City staff and other speakers specifically requested by City Council members and City administration. J. Staffing. Staffing for committees shall occur in consultation with city administration. K. Materials. All written materials presented to a subcommittee shall be made available to all members of the City Council, and shall be available to the public, unless privileged or otherwise exempt from public disclosure.