2022/01/05 Council Agenda Packet

RESOLUTION NO. EVERETT WASH I NGTON A RESOLUTION Establishing Guidelines for Execution of Contracts, Bonds, and Instruments in Accordance with Section 4.14 of the City Charter WHEREAS, A. The City Council has adopted or will shortly adopt a resolution the establishes policies regarding use and acceptance of electronic signatures for City business purposes. B. In addition, the City in 2022 will implement an electronic contract management system. C. Section 4.14 of the City Charter contains certain requirements regarding execution of contracts, bond, and instruments: All written contracts, bonds and instruments of every kind and description to which the City shall be a party shall be approved as to form and legality by the City Attorney, and executed in the name of the City by the Mayor or, in accordance with written guidelines approved by Council, by his or her Chief Administrative Assistant or designated department head(s), and attested by the Clerk and when necessary, shall be acknowledged by such officers. D. The Council recognizes that, with the advent of electronic transactions and electronic contract management systems, situations arise where it is be appropriate and efficient for the Chief Administrative Assistant and designated department head(s) to execute contracts, bonds and instruments in the name of the City. E. The Council further recognizes that approval of unified guidelines in accordance with Section 4.14, covering execution of contracts, bond, and instruments by the Chief Administrative Assistant and designated department head(s), will increase efficiency and ease administrative burdens. F. Accordingly, the Council desires to adopt, in accordance with Section 4.14 of the City Charter, guidelines for execution of contracts, bonds, and instruments by the Chief Administrative Assistant and designated department head(s), as shown in the guidelines attached as Exhibit "A" to this Resolution.