2022/03/02 Council Agenda Packet

City of Everett Water Treatment Plant Portal 4 Improvements I Scope of Work Portal 4 Improvements Design Tasks Task 603 Task 604 Task 700 Task 800 Survey Services Corrosion Condition Inspection Services During Bidding and Construction Unanticipated Services Task 101 Project Management Activities/Approach: Provide management, direction, coordination, and control of all project work, and associated management of project scope, schedule, budget, sub -consultants (if any), technical quality, and monthly progress reports and invoices. This task includes the following activities: • Develop and submit a brief Project Management Plan (PMP), including project scope, budget and schedule, and a preliminary project risk register. • Develop and maintain a Field Work Safety Plan documenting potential field work hazards, personal protection equipment, and emergency information. • Conduct a virtual project kickoff meeting, including key consultant staff and Everett staff. • Maintain the PMP including scope, schedule, and budget. • Maintain the project risk register and action, issues and decision logs to aid in collaborative decision making. • Supervise project staff and manage Consultant team budget and schedule. • Prepare monthly project status reports. Progress reports will identify budget status, progress status, activities of the previous month, and up -coming activities. • Prepare project change requests, if needed. • Conduct bi-weekly calls between BC's Project Manager (PM) and the Everett's PM to review project status, schedule, contract issues, and other project management related issues. • Manage subconsultant work for geotechnical, surveying, and condition assessment services. • Manage subconsultant contracts and invoicing. • Support the City in organizing field investigations with subconsultant teams. Everett Responsibilities • Participate in the Project Kickoff Meeting. • Review and provide consolidated comments on draft PMP. • Review monthly status reports and supporting project documentation for invoice and payment approval. Task Assumptions • The Kickoff Meeting will be scheduled for 2 hours, and be attended by 5 Consultant staff. • PM meetings will be by phone, and will occur bi-weekly with a duration of approximately 30 minutes. • Task 101 includes mileage expense for all project workshops and meetings. • The Field Work Safety Plan will follow Brown and Caldwell's standard template, and will direct the design team to follow City of Everett procedures for WFP access. Page 2 of 13