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Mitigation Project Grant Agreement Page 8 of 29 City of Everett, D22-024 Revised <br />Form 4/17/2020 <br /> <br /> <br />11. ADDITIONAL SPECIAL CONDITIONS <br />a. Construction Documents, Contracts, Change Orders <br />i. Construction Document Approval: The SUBRECIPIENT agrees to submit one <br />copy of all construction plans and specifications to the DEPARTMENT for review <br />and approval prior to solicitation of bids for construction. <br />ii. The SUBRECIPIENT shall use a competitive procurement process in the <br />procurement and award of any contracts with contractors or sub-contractors that <br />are entered into under the original contract award. The procurement process <br />followed shall be in accordance with 2 CFR Part 200.318 General procurement <br />standards through 200.326 Contract Provisions. Copies of all bids and contracts <br />awarded shall be submitted to the DEPARTMENT upon request. Where all bids <br />are substantially in excess of project estimates, the DEPARTMENT may, by notice <br />in writing, suspend the project for determination of appropriate action, which may <br />include termination of the Agreement. <br />iii. Construction Change Order: All change orders must be in writing and shall be <br />submitted to the DEPARTMENT. The SUBRECIPIENT shall pay any increase in <br />the cost of the project as the result of a change order, unless the DEPARTMENT <br />has agreed to the change with a written amendment to this Agreement. <br /> <br />12. EQUIPMENT AND SUPPLY MANAGEMENT <br />a. If applicable, SUBRECIPIENTs and any non-federal entity to which the SUBRECIPIENT <br />makes a subaward shall comply with 2 CFR 200.318 – 200.326, to include but not limited <br />to: <br />i. Upon successful completion of the terms of this Agreement, all equipment and <br />supplies purchased through this Agreement will be owned by the SUBRECIPIENT, <br />or a recognized non-federal entity to which the SUBRECIPIENT has made a <br />subaward, for which a contract or other means of legal transfer of ownership is in <br />place. <br />ii. All equipment, and supplies as applicable, purchased under this Agreement will be <br />recorded and maintained in the SUBRECIPIENT’s inventory system. <br />iii. Equipment records shall include: a description of the property; the manufacturer’s <br />serial number, model number, or other identification number; the source of the <br />equipment, including the Federal Award Identification Number (FAIN); Assistance <br />Listing number; who holds the title; the acquisition date; the cost of the equipment <br />and the percentage of Federal participation in the cost; the location, use and <br />condition of the equipment at the date the information was reported; and <br />disposition data including the date of disposal and sale price of the property. <br />iv. The SUBRECIPIENT shall take a physical inventory of the equipment and <br />reconcile the results with the property records at least once every two years. Any <br />differences between quantities determined by the physical inspection and those <br />shown in the records shall be investigated by the SUBRECIPIENT to determine <br />the cause of the difference. The SUBRECIPIENT shall, in connection with the <br />inventory, verify the existence, current utilization, and continued need for the <br />equipment. <br />v. The SUBRECIPIENT shall be responsible for any and all operational and <br />maintenance expenses and for the safe operation of their equipment and supplies <br />including all questions of liability. The SUBRECIPIENT shall develop appropriate <br />maintenance schedules and procedures to ensure the equipment and supplies are <br />well maintained and kept in good operating condition. <br />vi. The SUBRECIPIENT must obtain and maintain all necessary certifications and <br />licenses for the equipment.