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Mitigation Project Grant Agreement Page 9 of 29 City of Everett, D22-024 Revised <br />Form 4/17/2020 <br /> <br />vii. The SUBRECIPIENT shall develop a control system to ensure adequate <br />safeguards to prevent loss, damage, and theft of the property. Any loss, damage, <br />or theft shall be investigated and a report generated and sent to the Department. <br />viii. If the SUBRECIPIENT is authorized or required to sell the property, proper sales <br />procedures must be established and followed to ensure the highest possible <br />return. <br />ix. If, upon termination or at the Grant Agreement End Date, there is a residual <br />inventory of unused supplies exceeding $5,000 in total aggregate value which will <br />not be needed for any other Federal award, or when original or replacement <br />equipment is no longer needed for the original project or program or for other <br />activities currently or previously supported by a Federal agency, the <br />SUBRECIPIENT must comply with following procedures: <br />a) The SUBRECIPIENT may retain the supplies for use on other non-Federal <br />related activities or sell them, but must compensate the Federal sponsoring <br />agency for its share. <br />b) The SUBRECIPIENT must dispose of equipment as follows: <br />i). Items of equipment with a current per-unit fair market value of less <br />than $5,000 may be retained, sold or otherwise disposed of by the <br />SUBRECIPIENT with no further obligation to the awarding agency. <br />ii). Items of equipment with a current per-unit fair market value of more <br />than $5,000 may be retained or sold and the SUBRECIPIENT shall <br />compensate the Federal-sponsoring agency for its share. <br />x. Records for equipment shall be retained by the SUBRECIPIENT for a period of six <br />years from the date of the disposition, replacement, or transfer. If any litigation, <br />claim, or audit is started before the expiration of the six year period, the records <br />shall be retained by the SUBRECIPIENT until all litigation, claims, or audit findings <br />involving the records have been resolved. <br />b. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory <br />and/or DHS/FEMA adopted standards to be eligible for purchase using Federal award <br />funds. <br />c. Equipment purchased with DHS federal award funds is to be marked with “Purchased with <br />funds provided by the U.S. Department of Homeland Security” when practicable. <br />d. As a SUBRECIPIENT of federal funds, the SUBRECIPIENT must pass on equipment and <br />supply management requirements that meet or exceed the requirements outlined above <br />to any non-federal entity to which the SUBRECIPIENT makes a subaward of federal award <br />funds under this Agreement. <br /> <br />B. DHS FFY STANDARD TERMS AND CONDITIONS <br />As a SUBRECIPIENT of HMGP funding, the SUBRECIPIENT shall comply with all applicable FEMA/DHS <br />terms and conditions of the FEMA Award Letter and its associated documents for DHS, which are <br />incorporated in and made a part of this Agreement as Attachment 6.