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City of Everett g, <br /> 3. Prepare monthly status reports describing the following: <br /> a. Services completed during the month. <br /> b. Services planned for the next month. <br /> c. Needs for additional information. <br /> d. Scope/schedule/budget issues. <br /> e. Schedule update and financial status summary. <br /> f. An estimated cash flow (billing) forecast. <br /> 4. Prepare monthly invoices formatted in accordance with contract terms. <br /> 5. Project Manager will attend monthly project management meetings with the client and <br /> will review project scope, schedule, and budget issues. <br /> 6. Provide QA/QC review of deliverables prior to delivery in accordance with BHC QA/QC <br /> policies. <br /> 7. Host web-conference meetings, if needed. <br /> 8. Prepare Scope of Services, Schedule, and Budget for engineering services during <br /> construction. <br /> City of Everett Responsibilities <br /> 1. Attend project management meetings. <br /> 2. Processing and payment of invoices in accordance with the Professional Services <br /> Agreement. <br /> 3. Review and process contract change requests and amendments, if needed. <br /> Assumptions and Meetings <br /> 1. Project management duties are limited to those associated with design and bid <br /> assistance. <br /> 2. The project pre-design duration will be approximately 8 months. <br /> 3. One project management meeting will be held via phone per month. One hour of project <br /> manager time will be required for each meeting including preparation, attendance, <br /> follow-up, and notes. <br /> 4. Invoices will be BHC standard invoice format. Each invoice will have a distinct number <br /> for tracking purposes. <br /> 5. Copies of subconsultant invoice statements, as applicable, will be provided with monthly <br /> invoices. Incidental miscellaneous expenses (printing, travel reimbursement, etc.) do <br /> not require submittal of backup statements. <br /> Deliverables <br /> 1. Scope of Services, Schedule (Gantt chart in MS Project or Excel), and Budget(e-mailed <br /> Adobe PDF file)for engineering services during construction. <br /> 2. Monthly reports and invoices (one copy with invoice, e-mailed Adobe PDF file). <br /> 3. Monthly project schedule and budget updates (included in monthly project report, <br /> emailed PDF file). <br /> 4. Written summary notes describing decisions, direction, action items, or issues <br /> associated with scope and budget (e-mailed Adobe PDF files). <br /> Task 200 — Pre-Design Analysis <br /> This task has been completed under the original agreement. <br /> Scope of Services 3 tDI1c.k <br />