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Cityof Everett - <br /> 00 7200 56 <br /> If an audit is to be commenced more than sixty(60)days after the Final Acceptance date of the Contract, <br /> the Contractor will be given twenty(20)days'notice of the time when the audit is to begin. If any <br /> litigation,claim,or audit arising out of, in connection with,or related to this Contract is initiated,the <br /> Project records shall be retained until the later of(a)completion of litigation,claim, or audit or(b)six <br /> years after the date of Final Acceptance. <br /> 17.2 CLAIMS , <br /> All Contract Claims filed against the Owner shall be subject to audit at any time following the filing of <br /> the Contract Claim. Failure of the Contractor, Subcontractors,or lower tier Subcontractors to maintain <br /> and retain sufficient records to allow the auditors to verify all or a portion of the Contract Claim or to <br /> permit the auditor access to the books and records of the Contractor, Subcontractors,or lower tier <br /> Subcontractors shall constitute a waiver of a Contract Claim and shall bar any recovery thereunder. <br /> 17.3 REQUIRED DOCUMENTATION FOR AUDITS <br /> As a minimum,the auditors shall have available to them the following documents: <br /> Daily time sheets and supervisor's daily reports. ' <br /> Collective Bargaining Agreements. <br /> Insurance,welfare,and benefit records. , <br /> Payroll registers. <br /> Earnings records. <br /> Payroll tax forms. <br /> Material invoices and requisitions. <br /> Material cost distribution worksheet. ' <br /> Equipment records(list of company equipment,rates, etc.) <br /> Vendors',rental agencies', Subcontractors' and lower tier Subcontractors' invoices. <br /> Contracts between the Contractor and each of its Subcontractors,and all lower tier Subcontractor <br /> contracts and Supplier contracts. <br /> Subcontractors' and lower tier Subcontractors' payment certificates. ' <br /> Canceled checks(payroll and vendors). <br /> Job cost reports,including monthly totals. <br /> Job payroll ledger. <br /> General ledger. <br /> Cash disbursements journal. ' <br /> Financial statements for all years reflecting the operations on this Contract. In addition,the <br /> Owner may require, if it deems appropriate, additional financial statements for 3 years preceding <br /> execution of the Contract and 3 years following Final Acceptance of the Contract. <br /> Depreciation records on all company equipment whether these records are maintained by the <br /> company involved, its accountant,or others. <br /> If a source other than depreciation records is used to develop costs for the Contractor's internal <br /> purposes in establishing the actual cost of owning and operating equipment,all such other source <br /> documents which support the amount of damages as to each Contract Claim. <br /> Worksheets or software used to prepare the Contract Claim establishing the cost components for <br /> items of the Contract Claim including but not limited to labor,benefits and insurance,materials, <br /> 00 7200 - 56 GENERAL CONDITIONS <br />