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vii. The SUBRECIPIENT shall develop a control system to ensure adequate <br /> safeguards to prevent loss, damage, and theft of the property. Any loss, damage, <br /> or theft shall be investigated and a report generated and sent to the Department. <br /> viii. If the SUBRECIPIENT is authorized or required to sell the property, proper sales <br /> procedures must be established and followed to ensure the highest possible <br /> return. <br /> ix. If, upon termination or at the Grant Agreement End Date, there is a residual <br /> inventory of unused supplies exceeding $5,000 in total aggregate value which will <br /> not be needed for any other Federal award, or when original or replacement <br /> equipment is no longer needed for the original project or program or for other <br /> activities currently or previously supported by a Federal agency, the <br /> SUBRECIPIENT must comply with following procedures: <br /> a) The SUBRECIPIENT may retain the supplies for use on other non-Federal <br /> related activities or sell them, but must compensate the Federal sponsoring <br /> agency for its share. <br /> b) The SUBRECIPIENT must dispose of equipment as follows: <br /> i). Items of equipment with a current per-unit fair market value of less <br /> than $5,000 may be retained, sold or otherwise disposed of by the <br /> SUBRECIPIENT with no further obligation to the awarding agency. <br /> ii). Items of equipment with a current per-unit fair market value of more <br /> than $5,000 may be retained or sold and the SUBRECIPIENT shall <br /> compensate the Federal-sponsoring agency for its share. <br /> x. Records for equipment shall be retained by the SUBRECIPIENT for a period of six <br /> years from the date of the disposition, replacement, or transfer. If any litigation, <br /> claim, or audit is started before the expiration of the six year period, the records <br /> shall be retained by the SUBRECIPIENT until all litigation, claims, or audit findings <br /> involving the records have been resolved. <br /> b. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory <br /> and/or DHS/FEMA adopted standards to be eligible for purchase using Federal award <br /> funds. <br /> c. Equipment purchased with DHS federal award funds is to be marked with "Purchased with <br /> funds provided by the U.S. Department of Homeland Security" when practicable. <br /> d. As a SUBRECIPIENT of federal funds, the SUBRECIPIENT must pass on equipment and <br /> supply management requirements that meet or exceed the requirements outlined above <br /> to any non-federal entity to which the SUBRECIPIENT makes a subaward of federal award <br /> funds under this Agreement. <br /> B. DHS FFY STANDARD TERMS AND CONDITIONS <br /> As a SUBRECIPIENT of HMGP funding,the SUBRECIPIENT shall comply with all applicable FEMA/DHS <br /> terms and conditions of the FEMA Award Letter and its associated documents for DHS, which are <br /> incorporated in and made a part of this Agreement as Attachment 6. <br /> Mitigation Project Grant Agreement Page 9 of 29 City of Everett, D22-024 Revised <br /> Form 4/17/2020 <br />