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PROCUREMENT <br />SOLE SOURCE JUSTIFICATION <br />E V E R E T T Purchases Above $10,000 <br />WASH I NGTON <br />A sole source is defined as: <br />A purchase that is clearly and legitimately limited to a single source or supply. <br />A. If there is a way to draft the specifications so that more than one respondent will reply, it is not a sole source. <br />B. The use of sole source purchases shall be limited only to specific instances which are totally justified to satisfy <br />compatibility or technical performance needs. <br />All sole source purchases shall follow the City of Everett Standard Procurement Policy & Federal Emergency Contracting <br />Section 9.4. <br />I REQUEST THAT THE REFERENCED PURCHASE BE DECLARED A SOLE SOURCE PURCHASE. <br />Proposed supplier name and address: <br />Beaver Equipment <br />PO Box 525 <br />Kirkland, WA 98083 <br />Estimated cost of goods or services: <br />Approximately $400,000 annually <br />Purchase Requisition #: <br />Cayenta Supplier # 07247 <br />Or attach Supplier's W-9 Form <br />This is a sole source purchase because (Check <br />❑ Licensed or patented — supplier <br />❑ One -of -a -kind — there is no competitive <br />all that apply): <br />has a license or patent that makes them the sole provider. <br />alternatives available on the market. <br />sole distributor for the region or municipality <br />brand or equipment for compatibility. <br />brand or existing equipment. <br />authorized warranty service. <br />design or quality standards. <br />adjustment of utility facilities <br />Sole Distributor — Supplier is the <br />❑ Compatibility — must match existing <br />❑ Replacement part — for a specific <br />❑ Warranty — sole provider of factory <br />❑ Unique design — must meet physical <br />❑ Public Utility Services — Necessary <br />❑ Other- <br />• If the justification for sole source is "Standardization" then additional supporting documentation must be provided. <br />See Brand Name or Standardization Justification Form. <br />• Procurements of items which the City has established a standard of designating a brand name or manufacturer or by <br />pre -approving via testing shall be competitively bid if there is more than one supplier for the item. <br />Describe the proposed goods or <br />services. <br />Rotork actuators and gearboxes to operate large valves installed at <br />the City Water Filtration Plant (WFP) for the city water filtration <br />system. <br />What are the specific necessary <br />The actuators and gearboxes are necessary to operate the water <br />control valves at the WFP. When replacements are necessary, the <br />WFP staff need to replace existing equipment with the Rotork <br />standardized brand to minimize downtime for maintenance and <br />repairs and maintain consistent operations for the community. <br />features that this supplier provides <br />that are not available from other <br />suppliers? <br />Discuss how similar goods or services <br />are unable to meet the required <br />An independent consultant was hired to evaluate the city operations <br />and recommended the Rotork brand. Other brands would require a <br />reconfiguration of the current water filtration setup to provide the <br />reliability and performance necessary to ensure clean water is <br />provided to the customers. <br />objective. <br />Page 1 of 3 <br />Revised 12/19/2020 <br />