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I <br /> City of Everett 00 72 00 - 60 <br /> Water Filter Plant Portal 4 Improvements WO# 3755 1 <br /> 17.3 REQUIRED DOCUMENTATION FOR AUDITS <br /> As a minimum,the auditors shall have available to them the following documents: I <br /> Daily time sheets and supervisor's daily reports. <br /> Collective Bargaining Agreements. I <br /> Insurance,welfare,and benefit records. <br /> Payroll registers. <br /> Earnings records. I <br /> Payroll tax forms. <br /> Material invoices and requisitions. I <br /> Material cost distribution worksheet. <br /> Equipment records(list of company equipment,rates,etc.) I <br /> Vendors',rental agencies', Subcontractors' and lower tier Subcontractors' invoices. <br /> Contracts between the Contractor and each of its Subcontractors,and all lower tier Subcontractor <br /> contracts and Supplier contracts. I <br /> Subcontractors' and lower tier Subcontractors' payment certificates. <br /> Canceled checks(payroll and vendors). , <br /> Job cost reports, including monthly totals. <br /> Job payroll ledger. <br /> General ledger. I <br /> Cash disbursements journal. <br /> Financial statements for all years reflecting the operations on this Contract. In addition,the ' <br /> Owner may require,if it deems appropriate,additional financial statements for 3 years preceding <br /> execution of the Contract and 3 years following Final Acceptance of the Contract. <br /> Depreciation records on all company equipment whether these records are maintained by the I <br /> company involved,its accountant,or others. <br /> If a source other than depreciation records is used to develop costs for the Contractor's internal <br /> purposes in establishing the actual cost of owning and operating equipment,all such other source <br /> documents which support the amount of damages as to each Contract Claim. <br /> Worksheets or software used to prepare the Contract Claim establishing the cost components for <br /> items of the Contract Claim including but not limited to labor,benefits and insurance,materials, I <br /> equipment, Subcontractors,all documents which establish the time periods,individuals involved, <br /> the hours for the individuals, and the rates for the individuals. <br /> Worksheets,software,and all other documents used by the Contractor to prepare its Bid. The I <br /> employees or representatives of the Owner may audit these documents. The Contractor and its <br /> Subcontractors shall provide adequate facilities acceptable to the Owner for the audit during <br /> normal business hours. The Contractor and all Subcontractors shall cooperate with the Owner's <br /> auditors. <br /> Correspondence,notes,and memoranda. <br /> Job diaries. I <br /> I <br /> 00 72 00 - 60 GENERAL CONDITIONS <br />