2023/04/19 Council Agenda Packet

• For budgeting purposes, level -of -effort for preliminary design meetings with client is based on Consultant attendance by two design staff for eight (8) 1-hour meetings with the City, anticipated as four in -person and four virtual meetings, including an in -person workshop with City staff at 60% design. • Labor and expense task level -of -effort budgets are estimates. Upon advance approval by the City, Consultant reserves the right to request transfer of unused task budget amounts to accomplish other service -task scope activities, if necessary. 4. Bidding Assistance Consultant will assemble and submit final "bid -ready" electronic, digitally signed documents for city's use in construction -bid solicitation via an on-line electronic plan distribution service. Consultant will assist the city in responding to contractor questions and document interpretation, including prepare any required bid addenda and attend pre -bid meeting, if requested. Consultant will review received bids to identify irregularities, verify contractor references, and prepare conformed documents for project construction. Task 4 Deliverables • Final "bid -ready" signed/sealed plans, original Full-size vellums, PDF. • Final project specifications, 1- MSWORD; PDF. • Final Engineers estimate, PDF. • Bid question clarifications: Email response for each question/clarification. • Bid addenda: 1 MSWORD Draft & PDF Final copy w/Engineer's seal & signature, ea. • Bid Evaluation. 1 MSWORD copy • Conform construction plans and specification documents, 1 CD with PDF and AutoCAD files. Task 4 Assumptions • The City shall be responsible for leading the construction bid solicitation process; submittal of documents to electronic bid services; issuing bid advertisement; and conducting the bid opening. • No services during construction are included. Construction assistance services will be scoped and budgeted prior to construction and approved by separate supplemental agreement. • City to produce hard copy plans for construction. • Labor and expense task level -of -effort budgets are estimates. Upon advance approval by the City, Consultant reserves the right to request transfer of unused task budget amounts to accomplish other service -task scope activities, if necessary. 5. Project Management and Administration Consultant will manage the design team and their activities in completing this scope of services and design deliverables. Consultant will perform administrative coordination and activities to monitor and report on progress, including regular coordination to keep client abreast of consultant's project scope, schedule, and budget status. 5.1. Design and document preparation Consultant will prepare a project work plan to guide and define the project. Plan to include Client's goals and objectives; information relative to project scope; schedule, budget, and deliverable milestones; design standards and project -specific QA/QC control measures; and communication and administrative protocols. Consultant will direct and supervise internal staff team members and their activities to coordinate successful completion of design documents and other provided services. Consultant will coordinate, manage, and meet with sub -consultant team 9