2023/04/19 Council Agenda Packet

members to monitor activities for integration of sub -consultant's data and deliverables used in completing the design. 5.2. Client coordination and project reporting Consultant will prepare a detailed project schedule to reflect significant tasks, project milestones, and monitor and updated schedule, as necessary. Consultant will document all design criteria, significant findings, and determinations made throughout the project. Consultant will monitor and track sub -consultant's scope activities and budget expenditures and review/process monthly invoices. Consultant will prepare/submit monthly progress reports and invoices with sufficient detail to demonstrate progress and budget. Task 5 Deliverables • Copy of Consultant's Project Work Plan, PDF • Project Schedules w/periodic updates, PDF • Monthly Progress Reports and Invoices, PDFs • Copies of Meeting Summaries, PDF • Copies of Miscellaneous Correspondence, PDF Task 5 Assumptions • Project Management, Coordination, and Administration budget is based on ten (10) month duration for performing Scope of Services Tasks 1-5. • Project schedule will reflect significant design tasks/durations and be updated monthly. • Project progress reports and invoicing will be submitted monthly. Invoice backup information (timesheets, etc.) will not be submitted with invoicing, except for copies of sub -consultant invoice documentation and expense receipts. Backup information will be made available for staff auditing purposes, if requested. • Labor and expense task level -of -effort budgets are estimates. Upon advance approval by the City, Consultant reserves the right to request transfer of unused task budget amounts to accomplish other service -task scope activities, if necessary. 6. Unanticipated tasks A management reserve is established for the City's use with unanticipated project design issues or requirements and future tasks that cannot be scoped at this time. Use of this budget is at the sole discretion of the City and Consultant will not use without separate prior written authorization from the City. The Consultant will provide a written scope of services and budget to the City for approval prior to the beginning of any requested services. 10