2023/04/26 Council Agenda Packet

1m EVERETT WASHINGTON Procurement 9 Ea 2930 Wetmore Ave, Suite c Everett, WA 98201 425.257.8840 425.257.8864ax bideverettwa.gov everettwa.gov Memorandum to File April 6, 2023 To: File From: Jenny Chang, CPPB Subject: Sourcewell contract #092222-CMM Fair and Reasonable Justification and Analysis Background The City Public Works Department identified an urgent need for an emergency power generator at Evergreen Pump Station. Evergreen Pump Station supplies water through Reservoir 6 to high -elevation areas in Everett. An emergency power generator will allow the city to continue providing drinking water to Everett residents during extended periods of power outages. Emergency generators are essential for both water and sewer facilities to avoid pressure Toss and health advisories related to treatment and water delivery, maintain critical elements of the wastewater treatment plant, and prevent sewer overflows. The city approved a Brand Name or Standardization Justification form for the Cummins brand for emergency standby generators on November 1, 2021. Cummins generators are currently in use at over 25 locations within the city. City staff can perform maintenance needs on Cummins equipment. To procure the Cummins generator efficiently, City staff identified Sourcewell contract #092222-CMM. Overview of the solicitation process Sourcewell conducted a Request for Proposals (RFP) for Electrical Energy Power Generation Equipment with Related Parts, Supplies, and Services. The RFP was advertised on the following days and platforms: August 4, 2022: • Sourcewell website www.sourcewell-mn.gov • Sourcewell procurement portal https://proportal.sourcewell-mn.gov • Biddingo • Merx • PublicPurchase.com • The New York State Contract Reporter www.nyscr.ny.gov • USA Today • South Carolina's The State • The Oklahoman