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2 <br /> <br />meeting has been given by such notice to each local newspaper of general circulation <br />and to each local radio or television station. <br /> <br />1. Full Council remote participation meeting. The Council as a whole, by majority vote, <br />may designate one meeting each month to be held remotely and such meeting shall <br />be published and open to the public to allow participation virtually by audio or video <br />system. Accommodations must be made to ensure that there is a speaker phone, <br />audio or video system is set up at a designated meeting place, accessible by the <br />public, and that it allows members of the public present at the designated meeting <br />location(s) to hear all discussions, provide testimony if testimony is required by state <br />law or council rule, and generally observe the steps employed by the Council in <br />taking its official action. Additionally, the Council may approve a special meeting of <br />the City Council via remote communication, provided that the remote meeting <br />complies with the accommodations specified above, as well as meeting requirements <br />established in the City Charter and any other legal requirements that pertain to <br />public meetings. <br /> <br />2. Virtual Participation. The Council President or Presiding Officer may approve a <br />Council member’s appearance at a Regular City Council meeting (council committees <br />require in person attendance) via remote communication under the following <br />conditions: <br /> <br />a. The remote Council member attendee must have use of satisfactory equipment, <br />preferably city provided devices. Satisfactory equipment shall mean any device <br />equipped with a speaker function capable of broadcasting the Council member’s <br />voice clearly and sufficiently enough to be heard by those in attendance in person <br />at the public meeting and a video function capable of displaying an image of the <br />remote council member attendee. Council members participating remotely are <br />expected to remain on video throughout the meeting. The device must allow a <br />Council member to easily participate as needed. <br /> <br />b. At the start of any meeting that a Council member is attending via remote <br />communication, the Council President/Presiding Officer shall state for the record that <br />a particular Council member is attending via remote communication. <br /> <br />c. The Presiding Officer of the meeting must be physically present at the location <br />specified in the notice of the meeting and may not be in attendance via remote <br />communication. <br /> <br />d. Attendance from remote locations is intended to be an alternative and <br />infrequently used method for participation, which shall be limited to each Council <br />member participating remotely at a regular City Council meeting no more than one <br />City Council meeting per quarter per calendar year. <br /> <br />e. Council President or Presiding Officer shall not approve a Council member’s <br />request for remote participation at any meeting in which there will not be a quorum