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Evergreen Professional Recoveries Inc 11/12/2009
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Evergreen Professional Recoveries Inc 11/12/2009
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Last modified
7/3/2023 3:20:36 PM
Creation date
7/3/2023 3:19:45 PM
Metadata
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Template:
Contracts
Contractor's Name
Evergreen Professional Recoveries Inc
Approval Date
11/12/2009
Department
Finance
Department Project Manager
Susy Haugen
Subject / Project Title
Professional Collection Services
Tracking Number
0003810
Total Compensation
$0.00
Contract Type
Agreement
Contract Subtype
Professional Services (PSA)
Retention Period
6 Years Then Destroy
Imported from EPIC
No
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D Upon Service Provider's receipt of payment -in -full on an assigned account, Service Provider shall <br />del ver to City the Initial Principal Balance and all accrued Interest. Service Provider may retain the <br />Collection Fee and any NSF penalty. Partial payments made on assigned accounts to Service Provider <br />will be remitted to City by Service Provider based upon the same pro rata formula applied to accounts that <br />are paid in full. By way of illustration, assuming a 20% Collection Fee (no NSF penalty): $100 Initial <br />Principal Balance x 120% _ $120 balance to be collected; a $50 payment received would be remitted as <br />follows: $38 to City and $12 to Service Provider ($20 = 24% of $120 and $12 = 24% of $50) Service <br />Provider shall remit to City monies due from a received full or partial payment within thirty (30) days <br />from the end of the month in which Service Provider received payment. The remittance shall include an <br />itemized report showing the debtor's of debtors' name, account number, City number, amount paid, <br />agency commission, balance due and status of account. <br />10. Confidentiality. Service Provider acknowledges that all information and documents disclosed by <br />City to Service Provider, or which come to Service Provider's attention in the course of its performance <br />of services under this Agreement, constitute valuable assets of and are proprietary to City; Service <br />Provider has a responsibility to protect these assets. Service Provider shall take all reasonable steps <br />needed to protect the privacy of consumer debtor files. Service Provider shall mamtain internal <br />procedures and controls to protect City from loss. Service Provider shall hold City information, both <br />corporate and personal data, in the strictest confidence unless it is already in the public domain. No <br />personal or corporate data shall be disclosed except as needed to perform Service Provider's duties under <br />this Agreement as allowed by law. This provision shall survive termination of this Agreement. <br />11. Termination of Contract. Either party may terminate this Agreement at any time by sending <br />written notice of termination to the other party ("Notice"). The Notice shall specify a termination date <br />("Termination Date") at least sixty (60) days after the date the Notice is issued The Notice shall be <br />effective ("Notice Date") upon the earlier of either actual receipt by the other party (whether by fax, mail, <br />delivery or other method reasonably calculated to be received by the other party in a reasonably prompt <br />manner) or three calendar days after issuance of the Notice. Upon the Notice Date, Service Provider shall <br />immediately commence to end the Work in a reasonable and orderly manner. The Notice shall be sent by <br />the United States Mail to the patty's address provided herein, postage prepaid, certified or registered mail, <br />return receipt requested, or by delivery. In addition, the Notice may also be sent by any other method <br />reasonably believed to provide the party actual notice in a timely manner, such as fax. The City does not <br />by this section waive, release, or forego any legal remedy for any violation, breach, or non-performance <br />of any of the provision of this Agreement. At its sole option, City may deduct from the final payment due <br />Service Provider (a) any damages, expenses or costs arising out of any such violations breaches, or non- <br />performance and (b) any other backcharges or credits. The City shall not pay Service Provider for any <br />expenses incur red or work done following the effective date of termination unless authorized m writing <br />by the City before the expenses are incurred or the work is done. <br />12. Changes. The City may, from time to time, unilaterally decrease the scope of the services of <br />Service Provider to be performed hereunder. Such decrease in the scope of work (and resulting decrease <br />in compensation), shall: (a) be made only in writing and signed by an authorized City representative, (b) <br />be explicitly identified as such and (c) become a part of this Agreement. <br />13. Subletting/Assignment of Contracts. Service Provider shall not sublet or assign any of the Work <br />without the express, prior written consent of the City. <br />14. Indemnification. <br />A. Service Provider will defend and indemnify the City from any and all Claims arising out of, in <br />connection with, or incident to any acts, err ors, omissions, or conduct by Service Provider relating to, or <br />Page 3 <br />
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