2023/07/26 Council Agenda Packet

Category 2: Sensitive information Page 12 of 23 Category 2: For official use only / disclosure permissible by law. 2. Providing access to Bioxide® storage tanks and chemical delivery and monitoring equipment for product delivery and routine service visits. 3. Contacting Supplier for 24-hour technical assistance. 2.12 CONTRACT TRANSITION In the event of a follow-on contract award to another supplier, the Proposer shall ensure a cooperative and smooth transition to a new contract provider and shall provide all records, status reports and contract files as agreed with the provided notice of termination. 2.13 PRICING ADJUSTMENTS Prices shall remain firm for the duration of the initial twelve-month Contract period. Reasonable price changes based on market conditions and price or cost analysis may be requested made on an annual basis after the initial twelve-month Contract period. The Supplier shall supply documentation satisfactory to the City of Everett such as documented changes to the Producers Price Index for the commodity, the Consumer Price Index for the Seattle-Tacoma-Bellevue area, or a manufacturer’s published modification of price change(s). The City of Everett will evaluate this information to determine if revising the price is considered fair and reasonable to the satisfaction of the City. Requests for any such change are to be made in writing to the Procurement Division. A written contract amendment will be issued by the City which will institute the price adjustment, provide the new prices and establish the effective date for the new prices. The Supplier shall give the City of Everett Procurement Division, thirty (30) calendar days written notice prior to the effective date of the price increase. The City may cancel by individual line item or contract if the price increase request is not approved. All price reductions at the manufacturer’s or distributor’s level shall be reflected in a reduction of the contract price(s) to the City of Everett retroactive to the effective date of the price reductions. 2.14 PAYMENT Within thirty (30) days after delivery, acceptance of items ordered and a properly prepared invoice but not more often than once per month the City of Everett will pay the supplier according to the rate(s) stated on the price sheet. No down payment or advance payment of any kind will be made. Washington State law requires proof that the materials have been furnished, the services rendered or the labor performed as described before payment may be made. All invoices must list the PO number and are to be submitted to the following address: City of Everett – Accounts Payable PO Box 12130 Everett, WA 98206 accountspayable@everettwa.gov