2023/10/25 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: Award and Authorize Purchase of Playground Equipment and Installation with Landscape Structures, Inc. from King County Directors’ Association (KCDA) contract #22-315/COE #2022- 069 Council Bill # interoffice use Project: Phil Johnson Ballfields Partner/Supplier: Landscape Structures, Inc. Location: 400 W Sievers-Duecy Blvd Preceding action: Final Adoption An Ordinance Creating A Special Improvement Project Entitled “Phil Johnson Ballfields Playground Renovation”: 9/20/23 Fund: Fund 354, Program 089 (CIP 3) Agenda dates requested: Briefing Proposed action Consent 10/25/23 Action Ordinance Public hearing Yes x No Budget amendment: Yes x No PowerPoint presentation: Yes x No Attachments: Quote Department(s) involved: Procurement & Parks Contact person: Theresa Bauccio-Teschlog Phone number: 425-257-8901 Email: tbauccio@everettwa.gov Initialed by: Department head Administration Council President Fiscal summary statement: The funding ordinance for this project was approved by City Council, on September 20, 2023, which created a special improvement project titled “Phil Johnson Ballfields Playground Renovation” Fund 354, Program 089, to accumulate all costs for the project. Ordinance 3968-23 was put into effect October 6, 2023. The total cost of this project is $350,800.91, including Washington state sales tax. In compliance with the Procurement Policy, this purchase is brought before Council for award. Project summary statement: The Phil Johnson Ballfields playground is twenty-two years old and exceeds the City of Everett Park’s life-cycle standard of 15 years. Replacement of the existing equipment will update the playground to current industry standards and add options for accessible play. The quotation provided by Landscape Structures, Inc. includes all playground equipment and installation services, including all products and surfacing. The equipment and labor are available for purchase from Landscape Structures, Inc. through the King County Directors’ Association (KCDA) competitively bid contract #22- 315/City of Everett #2022-069. The City has an Interlocal cooperative purchasing agreement with KCDA that allows for purchases from its competitively awarded contracts instead of soliciting bids on our own. Recommendation (exact action requested of Council): Award and authorize purchase of playground equipment and installation with Landscape Structures, Inc. from King County Directors’ Association contract #22-315/City of Everett #2022-069 in the amount of $350,800.91 including Washington state sales tax.