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Exhibit B - 15 <br />VII. General Budget Provisions <br />The Subrecipient agrees to the following provisions in satisfying the terms and conditions of this <br />Agreement: <br /> <br />A. Payment and Disbursements. Disbursements by the City from this Agreement/grant award shall <br />be on a reimbursement basis covering actual expenditures by the Subrecipient or obligation of <br />the Subrecipient currently due and owing, but not paid. Disbursements shall be limited to <br />allowable costs and so shall be made upon the occurrence of both of the following, in addition to <br />any other conditions contained herein or in the special conditions: <br /> <br />1. Receipt by the City of a Pay Request in AmpliFund supported by copies of vouchers, invoices, <br />salary and wage summaries, and other acceptable or other acceptable documentation; and <br /> <br />2. Determination by the City that the expenditures or obligations for which reimbursement is <br />sought constitute allowable costs under Federal law and come within the Project Budget. <br /> <br />B. No payment shall be made for any service rendered by the Subrecipient except for services <br />within the scope of a category set forth in the budget in AmpliFund, and all funds received must <br />be used for service as identified in the Basic Provisions of this Agreement. <br /> <br />C. Subrecipient shall submit to the City through AmpliFund, a request for approval of budget <br />revision/amendment when a proposed revision increases or decreases an approved budget <br />subcategory or line item. The Subrecipient must submit a revised budget to the City and receive <br />approval of the revisions/amendment prior to the submittal of claims against the budget. <br />Amendments to the budget cannot occur more than once per quarter. <br />VIII. Billing Procedures <br />A. The Subrecipient shall submit no fewer than quarterly Pay Requests for reimbursement of <br />services performed under this Agreement in the manner prescribed in Paragraph VII, General <br />Budget Provisions, and as prescribed by the City. <br /> <br />B. Pay Requests shall be submitted to the City by the 10th day of each month or quarter following <br />the month or quarter during which the services were provided. All Pay Requests must be <br />submitted through AmpliFund unless otherwise directed by the City. <br /> <br />C. The City will not process claims for reimbursement until all supporting documentation is <br />provided in the correct and proper format. The City reserves the right to withhold payments <br />pending timely delivery of program reports or documents as may be required under this <br />Agreement.