2023/12/06 Council Agenda Packet

Page 14 of 32 Category 2: Sensitive information Category 2: For official use only / disclosure permissible by law. 2.16 WARRANTY • The manufacturer’s standard warranty must be included in the price. The warranty must be a minimum of 12 months and commence the date the equipment or vehicle is placed in service, as documented by the City of Everett. • Warranty service, extended warranty, and recall work, with the exception of minor warranty repairs, must be performed by the supplier or the supplier’s service facility, who must accept responsibility for all transportation. • Minor warranty repairs that can be one in one (1) hour or less, including diagnosis, will be performed by City of Everett personnel, with supplier authorization. In the event a covered repair will take more than one (1) hour, the City will call the supplier’s assigned contact person for repair authorization or request the supplier pick up the vehicle for repairs. All warranty repairs completed by the City of Everett will be reimbursed by the supplier at the current shop rate of $136.00 per hour as of 2023. The shop rate changes up to twice per year. • The supplier must bear all costs of warranty repair and service. • The City will only bill for actual time spent. There will be no minimum charge on any repair. 2.17 MATERIALS OR PARTS Materials will be the expense and responsibility of the Contractor. The City will allow a percentage markup on materials purchased by the Contractor. The percentage markup provided does not apply to taxes and shipping and handling costs. The contractor must keep manufacturer’s or supplier’s invoices for materials available to the City should the City wish to review the invoiced costs. Upon request, the contractor will provide the invoices to the City Project Manager and/or Procurement Division. 2.18 QUANTITIES The quantities listed in the price sheet are expressly agreed to be an estimated usage only and nothing will bind the City of Everett to purchase any specified number of parts or equipment. It is also understood that the City of Everett will not be obligated to purchase or pay for any items until ordered and received by the City. The City reserves the right to order and receive quantities as needed. 2.19 ADDITIONAL REQUIREMENTS The City of Everett reserves the right to make changes, additions to, or deductions from these specifications provided that they conform to the general Specifications. The Supplier shall not affect any change without the prior written approval of City. 2.20 ADDITIONAL FEES No additional charges for trip fees, truck fees, administration fees, environmental fees, travel time, or any other miscellaneous charges will be allowed. Except as otherwise provided in the solicitation, there shall be no additional costs of any kind. 2.21 EQUIPMENT INSTALLATION AND ASSEMBLY The supplier is responsible for installation of the service body or upfit on City vehicles.