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<br /> <br />Page 15 of 32 <br />Category 2: Sensitive information <br />Category 2: For official use only / disclosure permissible by law. <br />2.22 FUEL SURCHARGE – ONLY APPLIES TO DELIVERED PRODUCT <br />After contract award, the city may consider the implementation of fuel surcharges based on fuel price <br />increases. Prices will be tracked using information obtained through the Energy Information <br />Administration, United States Department of Energy’s website: West Coast less California Gasoline and <br />Diesel Retail Prices (eia.gov). The city will consider a request for a fuel surcharge for the time periods <br />when the EIA-DOE website shows that the price of the fuel for which the surcharge is requested has <br />increased by more than 1.5 times since the Monday before bid opening day. If a fuel surcharge is <br />requested and approved, it will only be in effect until the price of fuel falls back under the 1.5X threshold <br />and the surcharge will only cover actual documented gallons burned during delivery from supplier’s <br />Western Washington facility to the City of Everett. <br /> <br />For example, if the price of diesel on the Monday before bid opening day is $4.00/gallon on the EIA-DOE <br />website, and the price increases during the term of the contract on the EIA-DOE website to $5.00 for three <br />weeks, to $6.00 for two weeks, and $8.00 for one week, the supplier could not request a surcharge for the <br />$5.00 or $6.00 prices (because those increases are not more than 1.5X), but could request a surcharge for <br />the $8.00 week. <br />2.23 PRICING ADJUSTMENTS <br />Hourly rates and delivery fees shall remain firm for the duration of the initial twelve (12) months of the <br />contract period. Reasonable price changes based on market conditions and price or cost analysis may be <br />made after the initial twelve (12) months of the contract period. The supplier shall supply documentation <br />satisfactory to the City of Everett such as documented changes to the Producers Price Index for the <br />commodity or the Consumer Price Index for the Seattle-Tacoma-Bellevue area. <br /> <br />The City of Everett will evaluate this information to determine if revising the price is considered fair and <br />reasonable to the satisfaction of the City. Requests for any such change are to be made in writing to the <br />Procurement Division. A written contract amendment will be issued by the City which will institute the <br />price adjustment, provide the new prices and establish the effective date for the new prices. <br />The supplier shall give the City of Everett Procurement Division, thirty (30) calendar days written notice <br />prior to the effective date of the price increase. The City may cancel by individual line item or contract if <br />the price increase request is not approved. <br />2.24 PAYMENT <br />Within thirty (30) days after delivery, acceptance of items ordered and a properly prepared invoice the <br />City of Everett will pay the Supplier according to the rate(s) stated on the price sheet. <br />No down payment or advance payment of any kind will be made. Washington State law requires proof <br />that the materials have been furnished, the services rendered or the labor performed as described before <br />payment may be made. All invoices must list the PO number and are to be submitted to the following <br />address: <br />City of Everett – Accounts Payable <br />PO Box 12130 <br />Everett, WA 98206 <br />accountspayable@everettwa.gov