|
<br />Page 4 of 16
<br />
<br />the Secretary of the Senate with the necessary banking information to facilitate such payments. Notwithstanding any
<br />provision in this Lease or any amendment, modification, or addition hereto, 2 U.S.C. § 6317 limits the maximum annual
<br />rate that may be paid to the Landlord for rental of the Leased Premises. As such, the maximum annual rate, including
<br />any included fees associated with physical modifications, capital improvements, operating costs, or any other fee, rent
<br />adjustment or otherwise, shall not exceed the highest rate per square foot charged Federal agencies on the first day of
<br />the lease of such office by the Administrator of General Services, based upon a 100 percent building quality rating, for
<br />office space located in the place in which the Senator's office is located, multiplied by the number of square feet
<br />contained in that office used by the Senator and her employees to perform their duties.
<br />6. REQUIRED FORMS: Landlord agrees to provide the United States Senate Sergeant at Arms State Office Liaison a
<br />self-certification (Exhibit D) letter outlining Landlord’s suitability to do business with the federal government and a
<br />current Internal Revenue Service Form W-9, “Request for Taxpayer Identification Number and Certification”, as revised
<br />December 2014. The forms shall be sent electronically via e-mail to stateofficeliaison@saa.senate.gov with the subject
<br />line containing Landlord’s name as identified in Section 1 and “Certification Letter and Form W -9”. If the forms cannot
<br />be sent electronically, the original forms may be mailed to the following address: United States Senate, Sergeant at
<br />Arms, State Office Liaison, Postal Square Building, 6th Floor, Washington, DC 20510 or faxed to (202) 224-4963.
<br />7. TENANT RELOCATION: Landlord agrees not to relocate Tenant for the Term of this Lease, including any extension
<br />or holdover periods, except by written agreement of the Tenant to the proposed move requested by the Landlord. The
<br />Landlord will provide written notice of the proposal to the Tenant and the United States Senate Sergeant at Arms at
<br />least ninety (90) days prior to the proposed move. This notice will be accompanied by a floor plan of the proposed
<br />premises. Landlord understands that Tenant, in order to comply with the Standing Rules of the United States Senate,
<br />may not be able to accept proposed premises of greater size. Tenant retains right to refuse proposed premises with no
<br />impact to the terms of this Lease. In the event the Tenant chooses to accept Landlord’s offer to relocate to the proposed
<br />premises, Landlord shall not increase the monthly rent if the offered premises is larger or greater in value in terms of
<br />usable square feet, amenities, or location. Landlord shall also reimburse the Tenant for reasonable costs involved with
<br />affecting the change in premises, including but not limited to, initial alterations (if necessary), installation of required
<br />security enhancements, moving of furniture and office equipment, new signage and an allowance for making notification
<br />to constituents, updating of web-sites/social media, and the acquisition of new stationery. The United States Senate
<br />Sergeant at Arms maintains contractual agreements with vendors providing telephone and computer wiring, moving
<br />services and security enhancements and Landlord agrees to reimburse United States Senate for costs invoiced by
<br />these vendors. The United States Senate Sergeant at Arms cannot supplement federal appropriations, consequently
<br />all costs billed to Landlord will be the vendors' original invoiced amount without increase, profit, or mark -up.
<br />8. QUIET ENJOYMENT: Landlord covenants that Tenant, upon performing all of its covenants, agreements, and
<br />conditions of this Lease, shall have quiet and peaceful possession of the Leased Premise.
<br />9. SECURITY DEPOSIT: No security deposit shall be required of the Tenant for this Lease or for any parking passes or
<br />other identification device. Landlord shall provide sufficient number of keys, key fobs, parking passes and/or other
<br />electronic security system passes required for entry into the Leased Premises and/or Building as requested by Tenant,
<br />and as mutually agreed to by Tenant and Landlord, at no additional cost to Tenant. The Landlord shall also provide
<br />Tenant at Landlord’s sole expense any replacement keys, replacement key fobs, parking passes, or replacement of
<br />other electronic security system passes provided by the Landlord and/or property management company as requested
<br />by Tenant.
<br />10. UTILITIES AND SERVICES: Landlord shall provide the following utilities and services for the use and occupancy of
<br />the Leased Premises for general office purposes at no additional cost to the Tenant: Heating, ventilation and air
<br />conditioning (HVAC); Electricity (including providing replacement/installation of lighting tubes, lamp ballasts, starters,
<br />bulbs and LED bulbs as appropriate for the Leased Premises); Water; Extermination, Janitorial Services (to include all
<br />cleaning and lavatory/washroom supplies, vacuuming, dusting, trash removal including recycling and the provisioning
<br />of all required recycling containers, and according to the specifications in Exhibit C; Elevator(s); The following services
<br />shall be provided on an annual basis: Extermination and Pest Control; Deep Professional Carpet Cleaning; and Window
<br />Washing; Availability of Telephone and Broadband Internet services; and other as such may be arranged for and agreed
<br />upon by Landlord and Tenant.
|