Washington State Parks & Recreation Commission 1/4/2024

MLE 325-178 Subrecipient Agreement - Boating Program (FFA Grant Award) Page 8 of 35 Reimbursements shall be prorated between the Parties based on the percentage of their respective cash or in-kind contributions as set forth in Section 7 – Responsibilities of Each Party and Section 9 – Reimbursement and Payment Terms. Supporting documents must: • Be numbered in the upper right corner and correspond to the “Document #” column on your Reimbursement Request Form • Be dated. The date of the invoice must be within the period of performance of this award • Have Subrecipient’s business name clearly identified • Clearly identify the cost and the amount paid & show zero-balance due If a receipt, invoice, or statement includes expenses not related to the MLE project, those costs must be highlighted and noted as “ineligible costs”. c. MLE will reimburse Subrecipient for eligible activities only after MLE has accepted the work as complete expenditure as an allowable cost and all proper documents have been submitted with the reimbursement request. Reimbursement requests must be submitted on a quarter basis and during the quarter that the expenditure has taken place. Reimbursement from MLE shall not exceed fifty percent (50%) of the total project cost from eligible grant expenses. Total reimbursement under this grant agreement shall not exceed the award amount of $17,904.70. d. MLE will reimburse Subrecipient up to an additional $5,000.00 who supply a recognized BMLE instructor for 80 hours. For instructor services less than 80 hours, a sum of $500.00 per day will be awarded. The additional award is available for use commencing on June 1, 2024. e. The Subrecipient may not exceed the approved budget which was proposed by the Subrecipient as part of the Subrecipient’s Subrecipient Grant Application that was accepted by MLE. The Subrecipient’s budget is attached to this agreement (Exhibit “B”). If the Subrecipient would like to change the allocations of funds to the original budget, a budget amendment request must be sent in writing via email to MLE in advance of the expense being incurred. f. If a boat, a vehicle, or equipment is used partially for other purposes, costs must be pro-rated for that portion of their use that is for Recreational Boating Safety Act purposes. 8.4 Conditions Precedent to Partial Progress Payment(s). MLE shall not be obligated to make partial progress reimbursement payment(s) hereunder until the appropriate supporting documentation and reimbursement form has been submitted no less than on a quarterly basis of the percentage of Project completion has been received, reviewed, and approved by MLE. In no event shall MLE disburse more than fifty percent (50%) of the amount indicated in Section 9.2 – Grant Funds as progress payments.