WA ST Dept of Licensing 5/5/2016

Rev. 09-29-2014 '- • 'Update Attachment A, STATEMENT OF WORK, by replacing in its entirety with an updated version Attachment A, STATEMENT OF WORK. ATTACHMENT A STATEMENT OF WORK 6. FOR ADMINISTRATION AND COLLECTION OF THE VEHICLE FEE The Transportation Benefit District (TBD), or the city/county if they are legally assigned responsibility, shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to the performance of work as set forth below. 7. RESPONSIBILITIES OF THE TBD The TBD shall: a. Be the primary point of contact to respond to inquiries or disputes from citizens who have questions about the fee. b. Handle all contacts and/or disputes regarding boundaries and/or questions regarding the TBD or its collection of fees. c. Agree that any omitted or incorrect addresses that result in the fee not being charged for the current Billing Cycle will not be collected by DOL during the current cycle. DOL will charge the fee during the Next Billing Cycle if GIS data is updated by the data provider, DOL has a reasonable amount of time to accomplish necessary computer changes, and the address is within the TBD boundary. d. Process and issue any refunds or shortages that may be due. It is anticipated that TBD refunds will be largely due to boundary disputes. e. Verify boundary information of the TBD against the information provided in the GIS system to ensure an address taxing Location Code is appropriately identified for fee collection. Notify DOL of any changes to initiate computer-programming updates for proper fee collection. 8. RESPONSIBILITIES OF DOL DOL shall: a. Not impose the fee for vehicles as defined by law as "Not Subject"to the fee by statute and are listed in Attachment D, Vehicles Not Subject to Fee. b. Use data from the DOL File as the primary source for identification when assessing the fee for a vehicle registered within a TBD area. If the Location Code is one of the TBD areas, then DOL will apply the charge to the vehicle record. If a match cannot be found within the data from the DOL File, then the customer will not be billed the fee. DOL will not use any other data source to determine TBD fee liability. c. Administer and collect the appropriate annual vehicle fees of up to $20.00 per vehicle, at the time of registration renewal, pursuant to RCW 82.80.140. d. Not be responsible for the issuance of any refunds or shortages of the fee collected on behalf of TBD for boundary disputes when a customer claims they do not live in a TBD's area. e. Not be responsible or liable for any incorrect or omitted notices sent because TBD provided information to DOL in error. f. Not make corrections or issue replacement paper or electronic renewal notices. Not be obligated to recover actual or perceived revenue loss of the fee due to errors from data provided to DOL for boundary discrepancies. g. Not be responsible for inquiries and/or disputes of customers regarding the fees imposed by the TBD, except to direct the customer to the contact information provided to DOL by the TBD. h. Provide customers with information on the DOL webpage, which includes contact information for TBD. i. Provide vehicle licensing office and DOL staff with information to explain the TBD fee, which includes a list of TBD contact information. j. Not be responsible for the timeliness of the State Treasurer's monthly distribution of funds. ****REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK***** K.docx Page 1 of 1 date