2024/02/07 Council Agenda Packet

Page 11 of 31 Category 2: Sensitive information Category 2: For official use only / disclosure permissible by law. • Microsoft Edge. C. Security • System must not require user to have local administrative permissions to their workstation or system server for the system to function. • Supports Active Directory or Azure Active Directory for authentication. • Sensitive data will be encrypted in transit and at rest. D. Additional technical features • The City reserves the option to purchase its own hardware and Operating System (OS) or Database software when feasible. Suppliers should describe with specificity the hardware and OS or Database software requirements for supporting their proposed software product and providing satisfactory performance in the City’s environment. Suppliers should propose servers and specialized equipment units that meet City standards, but the City reserves the right to obtain such equipment from other sources. All equipment proposed must be new equipment. • Any remote access required by the supplier to provide maintenance or troubleshooting support must meet City security requirements and must be approved by the City Information Technology (IT) Director before implementation. • The City strongly prefers that any hosted solution be hosted in Microsoft’s Azure cloud services and leverage Azure Active Directory for authentication. • The preferred database is Microsoft SQL Server. Products based on Oracle will not be considered. • Hardware required for the system must be detailed in response, including any mobile devices and server hardware requirements. • The system must provide access to the database or provide a method to export data in a way that will allow external reporting, ingestion into a Business Intelligence platform, or ingestion into an Open Data platform. • Cloud and/or Off-Site Hosting Terms and Conditions are provided in Appendix 2. 2.7 SOFTWARE PERFORMANCE REQUIREMENTS The requirements defined in this section contain the overall general functions of the requested software solution. The successful supplier will be required to warrant that its proposed solution will fulfill the functionality described in the following, as well as all functionality described in the supplier’s literature or functionality presented in the software demonstrations. All responses that indicate that functionality is available out-of-the-box, through configuration, a reporting tool, or through a third-party product, should be included in the costs submitted in this proposal. The cost for any additional modules or configurations should be broken out by specific requirement and included in Form 4.02 Price Sheet of the RFP response. Additionally, the module necessary to perform specific functionality must be included in the scope and cost of this proposal. The City requires responding suppliers to propose a complete solution, which may include but is not limited to, software, hardware specifications, project management, and other technology services for the entire scope of the project.