2024/02/07 Council Agenda Packet

Page 16 of 31 Category 2: Sensitive information Category 2: For official use only / disclosure permissible by law. SECTION 3 – PROPOSAL EVALUATION PROCESS 3. 1 GENERAL All proposals will be reviewed to determine compliance with the requirements as specified in the RFP. Proposals will be evaluated on how well the proposal meets the needs of the City, as described in the supplier’s response to each requirement and the evaluation criteria identified in this RFP. It is important that the responses be clear and complete so that the evaluators can adequately understand all aspects of the proposal. 3.2 SELECTION PROCESS The City will select the proposal that, in its sole discretion, is the most advantageous to the City. The City reserves the right to make an award without further discussion of the proposal submitted; there may be no best and final offer procedure. Therefore, the proposal should be initially submitted on the most favorable terms that the supplier can offer. The specifications may be altered by the City of Everett based on the supplier’s proposal and an increase or reduction of services with the supplier may be negotiated before contract signing, award, and execution. 3.3 CONTRACT AWARD AND EXECUTION A contract award will be for the supplier that best meets the needs of the City of Everett. The award of a contract to the successful supplier will be notified of acceptance. The award of a contract will bind the supplier to furnish the service in accordance with the information herein, responses to questions, the supplier’s proposal, other representations made, as well as all other terms and conditions of the contract in its final form. 3.4 EVALUATION CRITERIA Proposals will be evaluated based on the following weighted criteria and how well they meet the needs and requirements as described in the RFP. # Criteria Points Description 1 Qualifications and Relevant Experience 50 Evaluate responses to Questionnaire 4.03. 2 Technical Capability, Approach, and Capacity 200 Evaluate responses to Questionnaire 4.03. *Part A Equipment – 150 points *Part B Software – 50 points 3 Communication, Customer Services, and Training 65 Evaluate responses to Questionnaire 4.03. 4 Risk, Performance, and Quality Assurance 35 Evaluate responses to Questionnaire 4.03. 5 Price Proposal 100 Evaluate Suppliers’ price proposals to determine if the cost is fair and reasonable. Proposed prices: • are realistic for the work to be performed and • demonstrate that the Supplier understands the Scope of Work. *Part A Equipment – 75 points *Part B Software – 25 points Total 450