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Hultz|BHU Engineers | Page 12
<br />SECTION 2 | APPROACH & CAPABILITY
<br />APPROACH
<br />We know that it takes a team effort to achieve success, and having the right team with the right project approach really
<br />matters. Our project approach will be to establish a detail work breakdown structure and implement Project Controls to
<br />meet the goal of the project. This project is unique because the system improvements and repairs must be performed with
<br />minimum impact to occupant usage and facility operations.
<br />1.SCHEDULE, BUDGET, AND SEQUENCING APPROACH AND IMPACTS:
<br />We will work collaboratively with the City of Everett to develop the scheduling methodology, scheduling tools, and how
<br />to integrate with all three projects. Regular updates and adjustments to cost estimates and scheduling are necessary
<br />as the project progresses and new information becomes available. Effective cost estimation and forecasting enables
<br />our firm to allocate resources appropriately, make informed decisions, and ensure the financial viability of construction
<br />projects. The ability to estimate and forecast construction costs is crucial for effective project planning and budgeting.
<br />It involves analyzing various factors such as project scope, materials, labor, equipment, permits, and potential risks.
<br />We will develop detailed schedules, including a detailed list activities, activity durations, define dependencies,
<br />and identify the critical path (and near critical paths). The schedule will include all deliverables, and dates for all
<br />project tasks. Monthly schedule reports would be submitted to the City of Everett staff, which will summarize work
<br />accomplished, work planned, actual expenditures, and planned expenditures. Weekly design team meetings would
<br />review design work progress of each consultant, discuss schedule, impacts, and resolve design and schedule issues.
<br />If during the design, any of the schedules “slip”, we will propose strategies to get the projects back on schedule.
<br />Strategies would include expediting upcoming work, reviewing methods to reduce time for various activities
<br />(accelerate the design), change items that were in series to parallel, remove a specific work item that is severely
<br />impacting the overall project schedule.
<br />2.DESIGN APPROACH AND IMPACTS:
<br />Some of the key items we see to making a project successful include:
<br />•Proper project management and scheduling is a key part of a project. We have experience with managing
<br />similar projects as the three described in the scope of work.
<br />•A concept/kick-off meeting is important as it will identify (and allow discussion for) project goals, concepts for the
<br />alternatives analysis, design criteria, budget, project management techniques/tools, schedule, and allow for an
<br />interaction and forming of a cooperative team. This meeting would also be used to begin discussions on facility
<br />operations and concerns.
<br />•A field assessment of the existing conditions and a review of as-built documentation is another important
<br />activity. This will allow us to form concepts on how these systems can remain operational while new systems
<br />are installed.
<br />•Analyzing alternatives will be an important activity to confirm the design direction and if other options present
<br />any advantages. We have performed numerous life cycle cost analysis (LCCA) and are experienced in
<br />evaluating the associated first costs, maintenance cost, replacement costs, energy costs, and discount factors
<br />for municipal projects.
<br />•Since the decisions reached on all three of these projects will be long lasting, we will be reviewing green
<br />building concepts as part of our LCCA work, and on-going throughout each project.
<br />•Project controls will be utilized to keep the projects in scope, budget and on schedule. To ensure the design
<br />meets your requirements, a design quality control manager will be assigned and a Design Quality Control
<br />(DQC) plan shall be developed. The plan will require an independent technical review (ITR) of each category
<br />of the scope of work. The ITR staff will perform a detail examination of plans, specifications and cost estimates.
<br />The ITR will recommend improvements to the design to ensure the scope of work is being met in a manner
<br />that can be bid and constructed. The DQC will then ensure back checks are implemented to insure the ITR
<br />comments are addressed. ITR will be included in the schedule.
<br />3.GC/CM DELIVERY:
<br />We have worked on numerous projects in a GC/CM arrangement. Our success has been working closely with the
<br />GC/CM and the project sub-contractors to review the project scope, schedule, costs, and related key elements.
<br />Communication with them throughout is critical. The GC/CM process will allow for a smooth integrated project and
<br />has our full support.
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