Laserfiche WebLink
<br /> <br />Page 4 of 17 Category 2: For official use only / disclosure permissible by law. <br />SECTION 1 - INSTRUCTIONS <br />1.1 BID SUBMITTAL <br />The City Clerk’s Office must receive the Supplier’s bid, in its entirety by 2:00 p.m. Pacific Time. Bids <br />arriving after the deadline will be returned unopened to their senders. <br />All bids must be submitted on the forms provided in this document. To receive consideration for award, <br />the bid shall be completed and signed by an authorized representative of the supplier. <br />Only firm bids will be accepted and the City reserves the right to reject any or all bids or waive any <br />irregularities and informalities in the bids submitted and accepted by the City. No supplier may withdraw <br />its bid after the hour set for the opening unless the award is delayed for a period exceeding ninety (90) <br />days. The City further reserves the right to make awards to the lowest and most responsive Bidder as <br />deemed in the best interests of the City. <br />No exceptions to the City’s terms, conditions, and specifications will be accepted. Any attempt to <br />modify the City’s terms, conditions, and specifications may result in a non-responsive bid. <br />1.2 BID OPENING <br />At the appointed time, all bids will be opened and read aloud publicly via live streaming or bidders may <br />attend the bid opening in person at 2930 Wetmore Ave, Suite 9E, Everett WA 98201. The link to view live <br />streaming bid opening can be found at: https://everettwa.gov/319/Procurement. <br />1.3 OFFER PERIOD <br />All bids submitted shall remain open for ninety (90) days from the receipt date. The City of Everett <br />reserves the right to extend this period. <br />1.4 REQUEST FOR DUE DATE EXTENSION <br />Suppliers may request an extension of the Bid Due Date. Supplier shall supply any justification and <br />additional information that will facilitate an evaluation and decision by the City of Everett. Any approved <br />extension will be issued in an addendum. <br />1.5 WITHDRAWAL OF BIDS <br />Suppliers may withdraw a bid which has been submitted at any time up to the due date and time. To <br />accomplish this, a written request signed by an authorized representative of the supplier must be <br />submitted to the Procurement Professional named on the Invitation to Bid cover sheet. <br />1.6 PROCEDURE WHEN ONLY ONE BID IS RECEIVED <br />If the City of Everett receives a single responsive, responsible bid, the City shall have the right to conduct a <br />price or cost analysis on such bid. The supplier shall promptly provide all cost or pricing data, <br />documentation and explanation requested by the City to assist in such analysis. By conducting such <br />analysis, the City shall not be obligated to accept the single bid; the City reserves the right to reject such <br />bid or any portion thereof. <br />1.7 MULTIPLE BIDS <br />Suppliers interested in submitting more than one bid may do so, so long as each bid stands alone and <br />independently complies with the instructions, conditions and specifications of this Invitation to Bid.